Junior insurance analyst

The James Allen Companies Inc.; Fairfax (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

The James Allen Companies, Inc is seeking a Junior Insurance Analyst to join the Corporate Risk Management Department in the Washington, D.C. metropolitan area.

The role involves supporting insurance program administration, COI compliance, claims reporting, and risk management activities for a diverse real estate portfolio. The ideal candidate is detail-oriented, organized, and comfortable handling data, insurance documents, and stakeholder communication.

Qualifications

• Bachelor’s degree or equivalent progressive experience in risk management or related field.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency in Microsoft Office; familiarity with AI software.
• Experience with data entry, documentation and recordkeeping.
• Experience communicating with internal and external stakeholders.

Responsibilities

• Assist with administration of corporate insurance programs and annual policy renewals.
• Gather and organize underwriting information for coverage placements and renewals.
• Maintain records of policies including coverage details, limits and renewal dates.
• Coordinate with carriers and brokers regarding endorsements and transactions.
• Assist with renewal applications and insurance documentation.
• Support COI compliance program and third-party administrators.
• Track certificates of insurance and ensure compliance with requirements.
• Collect, review and analyze insurance documentation for gaps.
• Coordinate with internal teams and external parties to resolve certificate issues.
• Maintain records and improve certificate tracking processes.
• Assist with timely reporting of insurance claims and required documentation.
• Coordinate with teams, carriers and adjusters to monitor claims activity.
• Track claim status and assist with reporting for timely resolution.
• Maintain and analyze historical loss data to identify trends.
• Support claims reporting, analysis and subrogation activities.
• Coordinate risk assessments with property managers, carriers and brokers.
• Identify exposures and support risk mitigation strategies.
• Implement risk management best practices with operational teams.
• Assist with risk assessments for new projects and processes.
• Maintain business continuity and disaster recovery manuals.
• Stay updated on insurance regulations and risk practices.
• Prepare risk management reports and presentations for leadership.
• Monitor reports and analyze insurance-related data for decision-making.
• Maintain schedules for property values, business interruption, general liability and related data.
• Track internal allocation of insurance premiums via value statements.
• Ensure data accuracy across insurance records and reporting systems.
• Communicate with brokers, underwriters, TPA's and external providers.
• Collaborate with internal departments to obtain required insurance information.
• Support ongoing relationships with providers and partners.
• Provide general administrative support to the Risk Management Department.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication skills

Data entry & recordkeeping

Microsoft Office proficiency

AI software familiarity

Independent & collaborative work

Education

Bachelor’s degree in Risk Management, Business, Finance, or related field

ARM designation or equivalent insurance certification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

AI software

Job description

Junior Insurance Analyst

Location: Washington, D.C. Metropolitan Area

About the Opportunity

We are partnering with a well-established, privately owned real estate development organization in the Washington, D.C. metropolitan area that is seeking a Junior Insurance Analyst to join its Corporate Risk Management Department.

The organization has a diverse portfolio spanning retail, residential, office, self-storage, and industrial properties.

This position will support the Risk Management Department in administering corporate insurance programs, monitoring certificates of insurance, assisting with claims reporting, and coordinating risk management activities.

The ideal candidate will be detail-oriented, highly organized, and comfortable working with data, insurance documentation, and internal and external stakeholders. This is an excellent opportunity for someone looking to build or expand their career in corporate insurance and risk management.

Key Responsibilities

Insurance Policy Administration

• Assist with the administration of corporate insurance programs and annual policy renewals.
• Gather and organize underwriting information for insurance coverage placements and renewals.
• Maintain accurate records of insurance policies, including coverage details, limits, and renewal dates.
• Coordinate with insurance carriers and brokers regarding policy endorsements, cancellations, and other transactions.
• Assist with completing renewal applications and maintaining insurance documentation.

Certificate of Insurance Compliance

• Support the administration and oversight of the organization’s certificate of insurance (COI) compliance program.
• Work with third-party administrators to track certificates of insurance and ensure compliance with established requirements.
• Collect, review, and analyze insurance documentation to identify missing information or compliance concerns.
• Coordinate with internal departments and external parties to resolve certificate-related issues.
• Maintain accurate records and assist with ongoing improvements to the certificate tracking process.

Claims Reporting & Oversight

• Assist with timely reporting of insurance claims and ensure required documentation is provided to adjusters.
• Coordinate with internal teams, insurance carriers, and external adjusters to monitor claims activity.
• Track claim status and assist with reporting to support timely resolution.
• Maintain and analyze historical loss data to identify trends and potential areas of concern.
• Support claims reporting, analysis, and subrogation efforts as needed.

Risk Management & Loss Control

• Coordinate with property managers, insurance carriers, and brokers on risk assessments and loss control initiatives.
• Assist with identifying potential exposures and supporting risk mitigation strategies.
• Work with operational teams to implement risk management best practices and preventive measures.
• Support risk assessments for new projects, initiatives, and business processes.
• Assist with maintaining business continuity and disaster recovery manuals.
• Stay informed of relevant insurance regulations, industry standards, and risk management practices.

Reporting & Data Analysis

• Prepare and maintain risk management reports, spreadsheets, and presentations for departmental and executive review.
• Assist the Vice President of Risk Management with monitoring reports and analyzing insurance-related data.
• Maintain property values, business interruption values, general liability exposures, and other insurance-related schedules.
• Assist with the internal allocation of insurance premiums through the maintenance of statement of values spreadsheets.
• Track and analyze insurance and loss data to support departmental decision-making.
• Ensure accuracy and consistency across insurance records and reporting systems.

Vendor & Stakeholder Coordination

• Communicate with insurance brokers, underwriters, third-party administrators, and other external service providers.
• Collaborate with internal departments to obtain required insurance information and documentation.
• Support ongoing relationships with insurance service providers and business partners.

Administrative Support

• Assist with maintaining the risk management department’s budget and processing invoices for approval.
• Schedule meetings, coordinate travel, and assist with departmental activities.
• Maintain organized files, databases, and insurance records.
• Provide general administrative support to the Risk Management Department.
• Perform other related duties as assigned.

Qualifications

Required Qualifications

• Bachelor’s degree in Risk Management, Business, Finance, or a related field, or equivalent progressive experience in insurance or risk management.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong administrative skills, including data entry, documentation, and recordkeeping.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as familiarity with AI software.
• Ability to review and analyze data and draw sound conclusions when needed.
• Strong customer service skills and the ability to communicate professionally with internal and external stakeholders.
• Ability to work both independently and collaboratively within a team.
• High level of integrity, dependability, and professionalism.

Preferred Qualifications

• Experience in commercial property and casualty insurance or specialty insurance lines.
• Familiarity with insurance policies, renewals, and certificates of insurance.
• Experience preparing or managing insurance claims reports.
• Associate in Risk Management (ARM) designation or another insurance industry certification.
• Experience with risk management or claims management information systems.
• Previous experience working with insurance brokers, carriers, or third-party administrators.
• Exposure to corporate risk management, commercial real estate, or property management environments.

Why Consider This Opportunity?

This is a great opportunity for someone interested in developing a career in corporate insurance and risk management within an established organization.

The position provides exposure to multiple areas of insurance, including policy administration, claims reporting, certificate compliance, and loss control.

You will work closely with experienced risk management leadership while gaining valuable experience supporting a diverse commercial real estate portfolio.

The organization offers a collaborative environment that values teamwork, professional development, strong customer service, and work-life balance.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to any status protected by applicable federal, state, or local law.