Junior Executive Assistant HYBRID

HIKINEX; San Francisco (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

HIKINEX, based in San Francisco, is looking for an Executive Assistant to support senior leadership in a hybrid work environment. This position offers a great chance for individuals early in their careers, particularly those with exposure to venture capital, to grow within a dynamic team.

The ideal candidate will manage complex calendars, coordinate travel, and handle administrative tasks. Strong organizational and communication skills are essential, along with a proactive mindset and tech-savviness.

Qualifications

• Prior experience supporting executives or working in an administrative capacity preferred.
• Ability to adapt to a fast-paced, evolving environment.
• Willingness to take ownership and grow within the role.

Responsibilities

• Manage complex calendars and scheduling.
• Coordinate domestic and international travel arrangements.
• Prepare and process expense reports.
• Assist day-to-day administration for senior executives.
• Facilitate communication and in-person interactions.
• Take notes and provide documentation support.

Skills

Strong organizational skills

Excellent communication skills

Tech-savvy

Detail-oriented

Proactive mindset

Education

Bachelor's degree preferred

Tools

CRM systems

Calendar/email platforms

Job description

Executive Assistant – Full Time

Hybrid (In-office: Monday–Wednesday, Remote: Thursday–Friday)

Location: SF

Overview

A growing investment team is seeking an Executive Assistant to support senior leadership. This is an excellent opportunity for someone early in their EA career—particularly with exposure to venture capital or a similar fast-paced environment—who is eager to learn, take ownership, and grow within the role.

Key Responsibilities

• Manage complex calendars with full ownership of scheduling and prioritization
• Coordinate domestic and international travel arrangements
• Prepare and process expense reports
• Support day-to-day administrative needs for senior executives
• Facilitate communication, including in-person interactions and messaging
• Take notes and assist with documentation using internal tools and CRM systems
• Help streamline workflows and improve operational efficiency

Qualifications

• Prior experience supporting executives or working in an administrative capacity (venture capital or related industry exposure is a plus)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable working in a fast-paced, evolving environment
• Tech-savvy with adaptability to new tools and systems (experience with calendar/email platforms and note-taking tools preferred)
• Proactive mindset with a willingness to learn and grow in the role
• Bachelor's degree preferred but not required

Work Style & Environment

• Hybrid schedule with in-office collaboration early in the week
• Standard business hours, with some flexibility depending on executive needs