Junior Accountant

DocuWare Europe GmbH; City of Beacon (NY); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical plans

401(k) with company match

Paid holidays

Profit Sharing

Tuition Reimbursement

Flexible Spending Accounts

Job summary

DocuWare Europe GmbH is seeking a Junior Accountant to support accounts payable, cash application, and vendor management in a hands-on finance role at our Beacon, NY office. You will assist with expense reporting, month-end close, and internal communications to ensure accurate financial records.

This hybrid position offers exposure to ERP and reporting systems, opportunities for process improvements, and growth within the finance team.

Qualifications

• Bachelor’s degree or equivalent required.
• 2-3 years related experience preferred.
• Proficient with Microsoft Excel, Word and Outlook.
• Excellent verbal and written communication skills required.
• Ability to manage priorities and workflow in a dynamic environment.

Responsibilities

• Record accounts payable in the accounting system and push invoices through internal workflow.
• Prepare weekly ACH and WEBPAY payments, with backup check payments as needed.
• Verify purchases have PO approvals and post accruals in the system.
• Process employee expense reports and support month-end close activities.
• Reconcile monthly statements and assist with vendor communications.

Skills

Excel

Word

Outlook

Communication skills

Prioritization

Adaptability

Education

Bachelor’s degree or equivalent

2-3 years related experience

Tools

Ariba

Job description

DocuWare stands for globally distributed, international teams, flat hierarchies, and an open company culture that encourages active participation and contribution. Mobile work and flexible working hours are part of our everyday life. Would you like to become part of an innovative company whose solutions digitalize everyday work across a wide range of industries? Then join our team! #LI-DNP

Your hiring partner

Alicia Leach
Sr. Team Lead, People and Culture

We’re seeking a Junior Accountant who thrives in a detail-oriented environment and enjoys supporting the day-to-day financial operations of the business. This role is responsible for accounts payable processing, cash application, vendor management, employee expense reporting, collections support, and assisting with month-end close activities. You’ll play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers with timely and professional communication.

This is a hands-on role with direct exposure to accounting operations, financial reporting, and process improvement initiatives. The position offers the opportunity to develop technical accounting knowledge, gain experience with ERP and reporting systems, and build a strong foundation for continued growth and support within the finance team.

Your responsibilities

We’re seeking a Junior Accountant who thrives in a detail-oriented environment and enjoys supporting the day-to-day financial operations of the business. This role is responsible for accounts payable processing, cash application, vendor management, employee expense reporting, collections support, and assisting with month-end close activities. You’ll play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers with timely and professional communication.

This is a hands-on role with direct exposure to accounting operations, financial reporting, and process improvement initiatives. The position offers the opportunity to develop technical accounting knowledge, gain experience with ERP and reporting systems, and build a strong foundation for continued growth and support within the finance team.

This is a hybrid role based out of our Beacon, NY office.

Responsibilities

• Record accounts payable in the accounting system. This includes pushing invoices through an internal workflow tool.
• Prepare weekly ACH and WEBPAY payments, as well as check payments when necessary as backup.
• Verify all purchases have proper purchase order approvals.
• Review all open PORs and invoices to determine monthly accounts payable accrual and posting of accrual to accounting system.
• Posting vendor prepaid journals in accounting system.
• Review invoices for use tax liability and posting use tax accrual in accounting system.
• Generating monthly, quarterly, semi-annual and annual sales tax reports in Avalara and CRM.
• Posting monthly recurring general ledger entries.
• Responsible for obtaining ACH enrolment forms and W9 forms from vendors.
• Reconcile monthly AMEX statement details including obtaining receipts, verifying purchase order approval, and posting monthly payable.
• Supporting Team Lead in month end close.
• Petty Cash – record disbursements and reconcile monthly.
• Process employee expense reports weekly for travel policy review, math check and manager approvals.Post reports to accounting system.
• Post daily cash receipts (checks, wire transfer, ACH and credit cards)including foreign tax withholding and bank fee journal entries. Obtain remittance details if not noted.Mandatory requirement to come into the office after 1pm on the last day of the month to prepare the check deposit.
• Manually process credit card payments when necessary.
• Prepare aging report bi-weekly for review by Team Lead Accounting, CFO and Team Lead Order Processing. Report will include status notes on all delinquent accounts.
• Communicate Credit Policy to Direct End Users or Partners when necessary.
• Generate monthly account statements and dunning letters when due.
• Send letters to ADPs with past due balances over 67 days informing them that their account is on credit hold.
• Prepare past due reporting to Euler (Allianz) each month.
• Review Euler policy weekly for EZ cover renewals, expirations or cancellations.
• Place phone calls and/or send emails to Direct End Users and Partners that are past due based on Credit Policy.
• Monthly CRM reports run for credit card expirations and monthly cloud contract renewals.
• Complete vendor request forms and send W9, ACH/Wire transfer instructions as requested.
• Review credit cards monthly to check for upcoming expiration dates
• Enter invoices into Ariba when required.
• Process exceptions to credit renewals that have gone through collections cycle.
• Respond promptly to internal and external customer inquiries about invoices.
• Updating accounting procedures for any process changes.

What you need to succeed

• Bachelor’s degree or equivalent, minimum two to three years related experience, or equivalent combination of education and experience.
• Proficient with Microsoft Excel, Word and Outlook.
• Possess excellent verbal and written communication skills.
• Commitment to excellence and high standards.
• Ability to manage priorities and workflow.
• Willingness to adapt to a dynamic work environment.

What we can offer

• $40,000 to $50,000 base salary
• DocuWare funds $2,000/$4,000 annually towards single/family HDHP deductible
• Your choice of 4 medical plans (HDHP, EPO, PPO)
• Short Term Disability (100% company paid)
• Long Term Disability (100% company paid)
• Group Term Life insurance (100% company paid)
• 401(K) with company match
• 12 annual paid holidays and generous PTO plan
• One day off a year to volunteer to your charity of choice.
• Profit Sharing
• Internationally growing and well established company
• Thorough onboarding & induction period
• Training and development opportunities
• Participation in a positive intercultural company culture with an openness to new ideas
• Virtual instructor led fitness offerings.
• Access to Udemy training academy and Tuition Reimbursement
• Flexible Spending & Dependent Care Accounts

We keep close to the customer and innovate in every aspect of our customer experience to ensure their success with our product and company.

Decent

We are respectful, helpful and reliable when working with customer, partners and colleagues.

Dynamic

We seek to constantly improve by measuring and sharing our work, inviting ideas from all colleagues, and responding quickly to new opportunities.

We love what we do and confidently strive for ambitious goals through focus, collaboration and having fun together.