JUDICIAL COURT ASSISTANT

Washington County; West Bend (WI); On-site; USD 45,000 - 54,000; Full time

Job summary

Washington County in West Bend seeks a Judicial Court Assistant to support the Clerk of Circuit Court and Chief Deputy Clerk, providing essential services to the Circuit Court and Family Court divisions.

You will calendar hearings, clerk in court, review files, process court documents, and maintain accurate records while upholding confidentiality. The position emphasizes organization, legal familiarity, and public interaction.

Qualifications

• High School Diploma or GED with four years of office experience, preferably in a legal setting.
• Four years of post high school education preferred.
• Four years of computer experience with knowledge of Word and Excel required.
• Strong organizational skills.

Responsibilities

• Prepares and assists with the calendar for the Circuit Court Commissioners and Circuit Court Judges, including court hearings, conferences, and meetings.
• Clerks in court for various case types, prepares court minutes of proceedings heard by the Circuit Court officials; generates Judgments of Convictions; and prepares or verifies received orders resulting from the hearings.
• Reviews court files and paperwork prior to court hearing, verifying the case is ready to proceed to a hearing.
• Compiles and processes files sent to the Court of Appeals.
• Receives, processes, and files a variety of court related and other legal documents; dispenses information to the general public, other County Departments and attorneys in response to telephone inquiries or personal visits.
• Prepares letters or documents of general, technical, and confidential nature.
• Maintains accurate records and prepares reports, when necessary.
• Maintains confidentiality in specific areas as required.
• Performs other duties as assigned, including responding to an emergency event.

Skills

Microsoft Word

Excel

Office experience

Strong organizational skills

Education

High School Diploma or GED

Four years of post high school education

Job description

JUDICIAL COURT ASSISTANT

Washington County, located in West Bend, has an excellent opportunity as a Judicial Court Assistant. Under the general supervision of the Chief Deputy Clerk of Circuit Court, responsible for assisting the Clerk of Circuit Court in the discharge of the duties of the office by providing support services to the Circuit Court system and Family Court Division.

Qualified candidates must possess:

• High School Diploma or GED and four years of office experience, preferably in a legal setting.
• Four years of post high school education preferred.
• A minimum of four years of computer experience with knowledge and experience in Microsoft Word and Excel required.
• Strong organizational skills required.

Pay based on experience.

Washington County offers a comprehensive benefits package which includes:

• Health, Dental, Vision, and Life Insurance
• Short-term and Long-term Disability
• Medical and Dependent Flexible Spending Accounts
• Health Savings Accounts, Wisconsin Retirement System and Wisconsin Deferred Compensation (IRS 457)
• Holidays and Paid Time Off (PTO)
• tuition and fitness center reimbursement

Washington County is recognized for our commitment to providing quality services to the citizens of our community. Our team members embrace the challenge of meeting goals and expectations. Every day we work to creatively problem solve, innovate and collaborate as a team to meet customer needs and deliver solutions.

Our Mission:

We create an environment for residents and businesses to enjoy our authentic quality of life through a well governed and administered county dedicated to safe and secure communities; economic growth and vitality; effective mobility and reliable infrastructure; and access to basic needs.

Our Vision:

Washington County strives to cultivate its rich heritage, vibrant economy and attractive communities through the distinct values that define us.

Our Values:

Respect, Optimism, Integrity, Innovation, Compassion, and Collaboration.

Duties/Responsibilities:

The following duties are normal for this position. These are not to be construed as exclusive or allinclusive. Other duties may be required and assigned.

• Prepares and assists with the calendar for the Circuit Court Commissioners and Circuit Court Judges, including court hearings, conferences, and meetings.
• Clerks in court for various case types, prepares court minutes of proceedings heard by the Circuit Court officials; generates Judgments of Convictions; and prepares or verifies received orders resulting from the hearings.
• Reviews court files and paperwork prior to court hearing, verifying the case is ready to proceed to a hearing.
• Compiles and processes files sent to the Court of Appeals.
• Receives, processes, and files a variety of court related and other legal documents; dispenses information to the general public, other County Departments and attorneys in response to telephone inquiries or personal visits.
• Prepares letters or documents of general, technical, and confidential nature.
• Maintains accurate records and prepares reports, when necessary.
• Maintains confidentiality in specific areas as required.
• Performs other duties as assigned, including responding to an emergency event.

Work Direction Received:

Works under the general supervision of the Chief Deputy Clerk of Circuit Court. Day-to-day instructions may be given by the Clerk of Circuit Court, Circuit Court Judges, Circuit Court Commissioners, or supervisors in the Clerk of Court's office.

Supervision Exercised:

None.

Decision Making:

Decisions concerning work priorities and other daily activities, including processing files for the Court of Appeals, scheduling of court hearings, responding to inquiries concerning court procedures, and processing orders are made independently.

Interaction:

There is significant interaction with the Circuit Court Commissioners, attorneys, Judges' Judicial Assistants, other Clerk of Court's Office staff, other County Departments, state and federal agencies, and the public.

Essential Knowledge and Abilities:

Knowledge of the criminal, traffic, civil, family, and small claims laws in the State of Wisconsin, judicial process, court practices and procedures, legal terminology, applicable state and local laws, rules and regulations affecting the Clerk of Circuit Court office, the courts and specific needs of the Circuit Court Commissioners, as well as general office principles and techniques. Ability to prepare accurate documents and reports, understand and effectively carry out oral and written instructions, maintain and prepare accurate records, communicate effectively orally and in writing, and interact effectively with the public, co-workers, and other county staff. Able to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization).

Washington County is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 or older), disability, or genetic information. We are committed to providing equal employment opportunities to all qualified applicants regardless of background or identity.

Position : 200398

Job Family : GOVERNMENT

MINIMUM HOURLY RATE: $23.60