Deputy Court Clerk

Eau Claire County, Wisconsin; Eau Claire (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Eau Claire County seeks a Deputy Court Clerk to provide complex court support across all case types, ensuring accurate records and high-quality customer service within the court system. You will attend court sessions, memorialize proceedings with precise minutes, administer oaths, manage exhibits, and process a high volume of court documents in accordance with Wisconsin rules.

This role supports Small Claims and other divisions, trains staff, and requires strong organization, reliability, and

Qualifications

• Attends all court sessions to memorialize proceedings with accurate minutes.
• Administers oaths and maintains exhibits in court.
• Presides over Small Claims court appearances; calls cases and renders judgments.
• Organizes and processes a high volume of court documents per retention rules.
• Applies Wisconsin appellate procedures and prepares records for Court of Appeals.
• Assists in training Legal Specialist II staff.
• Maintains accurate court files and ensures public access as required by law.
• Performs other related duties as assigned.

Responsibilities

• Record minutes of court sessions with accuracy.
• Administer oaths and preserve exhibits.
• Manage Small Claims docket and coordinate with mediators.
• Process and store large volumes of court documents securely.

Skills

Minute taking

Records management

Oath administration

Public speaking

Customer service

Court terminology

Time management

Education

Associate degree in business administration or paralegal

High school diploma or GED plus CCAP experience

Tools

CCAP software

Job description

POSITION SUMMARY

The Deputy Court Clerks provides complex court support for all case types within the court system requiring a high level of responsibility to the court including records management and customer service. This position captures an objective record of events in order to facilitate the judicial process.

QUALIFICATIONS

• Applies knowledge of the Circuit Court, court practices, and legal terminology to memorialize court proceedings by attending all court sessions, uses ability to take quick, accurate, legible minutes to record what transpired.
• Utilizes ability to administer oaths, affirmations, and contents of court documents to administer oaths to witnesses and juries, and maintain exhibits offered in a courtroom as evidence.
• Presides over Small Claims court appearances; calls cases, pairs parties with mediators, and renders default judgments using effective oral and written communication skills.
• Uses ability to organize and systematically handles a large volume of information, documents, and files to receive, process and issue voluminous court documents including, but not limited to, jail releases, warrants, and protective orders.
• Applies rules of Wisconsin Appellate Procedures, maintains timeliness and proper procedure flow, and prepares records for transmittal to Court of Appeals using skills in managing, prioritizing, and successfully completing multiple demands within deadlines.
• Assist in the training and/or cross-training of Legal Specialist IIs with ability to transfer knowledge of Circuit Court, court practices, and legal terminology.
• Maintains accurate Circuit Court case files using skills in personal computer operation utilizing a variety of standard and specialized software and online programs; retains in compliance to retention guidelines (SCR 72); makes files available to the public (WI. Stats 59.20(3)).
• Performs other related duties as assigned or directed.

TRAINING AND PROFESSIONAL EXPERIENCE QUALIFICATIONS

• Associate degree in business administration, paralegal, or related field OR a high school diploma or GED plus two years working in a clerk of courts office including CCAP case management.
• Three (3) years of experience in a progressively responsible administrative support role.
• Appointment will be conditional upon successful completion of a criminal background check.
• Must have valid driver’s license, an acceptable driving record, and access to private transportation for work-related duties.
• Must possess and maintain personal automobile insurance in the amount of $100,000/$300,000.

DESIRED TRAINING AND PROFESSIONAL EXPERIENCE QUALIFICATIONS

• Experience in a legal or court-related environment, or a Clerk of Courts office, preferably as a Legal Specialist II or Deputy Court Clerk.
• Post-secondary coursework in criminal justice, legal, business, or related curriculum.
• Experience in a large office setting.
• Training using the State of Wisconsin Consolidated Court Automation Program (CCAP) software.