Deputy Clerk II

Jefferson County; Jefferson (WI); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life insurance

Wisconsin Retirement System

Health Savings Account

Deferred Compensation Program

Job summary

Jefferson County Clerk of Courts in Wisconsin seeks a detail-focused records clerk to maintain court documents and update the CCAP system. You will prepare legal documents, coordinate court appearances, and ensure accurate, confidential handling of records in a fast-paced public setting.

The role emphasizes accuracy, professionalism, and reliable teamwork with court partners while serving the community with integrity.

Qualifications

• High school diploma or equivalent with one year of related experience or equivalent.
• Associate's degree and two years' experience preferred in legal/records environment.
• Experience with court records management is advantageous.

Responsibilities

• Accurately maintains and updates CCAP database with case activity and scheduling details.
• Prepares and verifies legal documents such as warrants, subpoenas, and judgments.
• Coordinates court appearances and administers oaths to witnesses.
• Files and preserves official court records per legal requirements.
• Provides courteous customer service while upholding confidentiality and accuracy.

Skills

Attention to detail

Dependability

Time management

Professional communication

Critical thinking

Initiative

Education

High school diploma or equivalent

Associate's degree

Tools

CCAP database

Court records software

Job description

MAKE A DIFFERENCE THROUGH PRECISION, SERVICE, AND JUSTICE

The Clerk of Courts plays a vital role in ensuring the justice system functions fairly, efficiently, and accurately.

If you take pride in accuracy, organization, and dependable work - and want a career where your attention to detail truly matters - this position offers meaningful work in a fast-paced, professional, and variable environment.

Every case depends on accurate documentation and careful recordkeeping. In this position, your work helps ensure that hearings occur as scheduled, legal documents are properly processed, and official court records remain complete and reliable. The ability to focus, verify information, and maintain consistency in a fast-paced environment is essential.

This position also offers the opportunity to build valuable experience within the legal and public service fields while working alongside professionals dedicated to upholding the law and serving the community.

WHY THIS ROLE MATTERS

Court records and legal documents must be correct, complete, and timely. In this role, your careful work directly supports due process, public trust, and the fair administration of justice. Every entry, filing and document you handle contributes to outcomes that affect real people.

Because courts rely heavily on precise information, strong attention to detail and a commitment to accuracy are essential. Your work ensures that judges, attorneys, and the public can rely on the integrity of official court records.

WHAT YOU WILL DO

We are looking for a reliable, detail-oriented professional who values accuracy and consistency. Successful candidates are organized, meet deadlines, follow established procedures, and communicate respectfully with a wide range of people. You will balance independent work with teamwork in a fast-paced but structured environment while maintaining high standards of professionalism and confidentiality.

SOME ESSENTIAL RESPONSIBILITIES

• Accurately maintains and updates CCAP database, documenting case activity such as litigant information, hearing Minutes, motions, objections, and scheduling details
• Prepares, processes, and verifies legal documents including bonds, warrants, subpoenas, judgment of convictions, default judgments, license revocations and other court orders
• Prepares courtrooms and coordinate court appearances, including use of technology and administering oaths to witnesses
• Files, enters, records, and preserves official court records in accordance with legal and procedural requirements
• Provides professional, courteous, and accurate customer service to the public and justice system partners
• Maintains confidentiality and a high standard of accuracy in all work

WHAT WE'RE LOOKING FOR

• Strong attention to detail and commitment to accuracy
• Dependability and effective time-management skills
• Ability to follow procedures while adapting to changing priorities
• Professional communication and customer service skills
• Critical thinking and sound judgement
• Initiative, flexibility, and willingness to learn

Required Qualifications

• High school diploma or equivalent with one-year related experience; or an equivalent combination of education and experience

Preferred Qualifications:

• Associate's degree with two years' experience
• Prior experience in a legal, court, or records-management environment

Wage & Benefits

$21.06-$23.89/hr based on candidate's successful experience and qualification.

Benefit Highlights if Full Time

• *Health insurance*Health insurance opt Out Plan*Dental & Vision insurance
• *Life insurance*Wisconsin Retirement System*Health Savings Account*Deferred Compensation Program*

2026 Gold Certified Family Friendly Workplace

Employees at Jefferson County Value

• Competitive Pay*Excellent Benefits*Great Coworkers*Flexibility*Advancement & Opportunity*Family Feel*