Judicial Assistant: Caseflow & Calendar Expert

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 60,000 - 66,000; Full time

Job summary

Coconino County Superior Court seeks a highly organized administrative assistant to serve as a personal assistant to an elected official. The role emphasizes caseflow management, calendar maintenance, and precise communication with judges, attorneys, and court staff.

Key duties include prioritizing cases, notifying stakeholders of status, preparing court materials, and coordinating travel and mail handling.

Qualifications

• Three years' experience as a legal secretary, OR; any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Knowledge of Rules of Criminal and Civil Procedure and Arizona statutes affecting court functions.
• Ability to communicate effectively in professional, confidential, and courteous manner, verbally and in writing.

Responsibilities

• Performs case management functions including prioritizing and scheduling cases and notifying judges and attorneys of current status of cases
• Facilitates case flow management with accuracy, completeness and adherence to court and legal procedures
• Prepares, updates, distributes, and manages the court's calendar in hard copy and computerized form, including an internet version published on the County website
• Ensures that attorneys, litigants, court staff and involved parties are present and prepared to commence hearings
• Responds to inquiries from citizens, attorneys, judges, and various concerned parties and directs callers to the proper person or agency
• Picks up, delivers, screens, routes, and responds, as directed, to mail for the division
• Researches statistical and clean-up reports to facilitate case management
• Makes travel arrangements, processes travel claims, and reconciliation statements through the Works program
• Serves as a liaison to all other court support units on behalf of the Judge
• May supervise support staff

Skills

Secretarial skills

Case management

Communication

Calendar management

Tools

AJACS

JOLTS

CMS

WordPerfect

Microsoft Word

Job description

Coconino County Superior Court seeks a highly organized administrative assistant to serve as a personal assistant to an elected official. The role emphasizes caseflow management, calendar maintenance, and precise communication with judges, attorneys, and court staff.

Key duties include prioritizing cases, notifying stakeholders of status, preparing court materials, and coordinating travel and mail handling.