Judicial Assistant

State of Vermont; Rutland (VT); On-site; USD 424,000 - 537,000; Full time

Benefits offered by this job

Longevity increases

Vacation and sick leave

Group life and medical insurance

Dental coverage after six months

Retirement system

Job summary

The Vermont Judiciary is recruiting a full-time Judicial Assistant providing specialized customer support, clerical and data entry work across docket areas. The role requires interaction with the public in high-stress situations and knowledge of court procedures.

Starting salary and benefits reflect state compensation: longevity increases, vacation/sick leave, holidays, group insurance, and retirement. High school diploma and two years of clerical or data entry experience preferred; legal

Qualifications

• High level of professionalism and confidentiality.
• Exceptional administrative/clerical skills.
• Ability to keep accurate records and provide accurate information.
• Teamwork, flexibility, and strong communication skills.
• Experience in customer-facing roles.
• Positive, empathetic and professional attitude.

Responsibilities

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, filing, notices, and scheduling events.
• Operate tools to support in-person and remote court hearings.
• Provide high-speed docket entry and real-time processing in busy dockets (e.g., criminal).
• Maintain standardized business practices with attention to detail.
• Respond to inquiries to assist with forms, court kiosks, appearances, and case information.
• Maintain excellent customer interaction with prompt information and assistance.
• Collect fines and fees; balance and reconcile tills.
• Adhere to court rules and statutes.

Skills

Professionalism

Administrative/clerical skills

Record-keeping

Communication

Customer-facing experience

Attitude: positive/empathetic

Education

High School diploma or equivalent

Job description

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Location: Rutland, VT, US

Position Type: Exempt

Schedule Type: Full Time

Minimum Salary: $25.08

Maximum Salary: $39.04

The Vermont Judiciary is recruiting a full time Judicial Assistant provides specialized customer support, clerical and data entry work involving one or more docket areas within a court’s jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.

• Desired Skills and Experience for Judicial Assistant:
• High level of professionalism and confidentiality
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Experience in customer-facing roles
• Positive, empathetic, and professional attitude

Description

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and remote virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling‑out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Compensation

Starting salary is $25.08 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.

* 12 days of vacation and sick leave are earned per year.

* 14 holidays are paid per year.

* Group life and medical insurance are available.

* Dental coverage is effective after six months.

* Membership in the Vermont State Employees Retirement System

Education: High School graduation or equivalent.

Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.

College training may be substituted for the work experience on a year for year basis.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.