Judicial Assistant

Office of the Vermont Secretary of State; Burlington (VT); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Vacation & sick leave: 12 days/yr

14 paid holidays/yr

Group life and medical insurance

Dental coverage after 6 months

State Employees Retirement System

457 Retirement Plans

Job summary

Vermont Judiciary in Burlington is seeking a Judicial Assistant to provide specialized customer support, clerical and data entry work across docket areas. The role involves high-speed docketing, case processing, and coordination of court hearings in a fast-paced environment.

Two years of clerical or data-entry experience are required, with preference for those with legal setting exposure or strong office tech skills. High school diploma required; college training may substitute.

Qualifications

• Minimum of two years of clerical, secretarial or data entry experience.
• Preference for candidates with experience in a legal setting or mastery of office technology.
• College training may substitute for work experience on a year-for-year basis.

Responsibilities

• Perform specialized clerical, administrative work with heavy data entry and case processing.
• Manage docket entry, filings, notices, and scheduling events on court calendar.
• Operates tools to support in-person and remote virtual hearings.
• Provide high-speed docket entry and real-time processing for courts with high volume.
• Respond to inquiries, assist with forms, kiosks, and court appearances.
• Maintain accurate records and adhere to court rules and procedures.

Skills

Professionalism

Administrative/clerical skills

Accurate record-keeping

Teamwork

Customer-facing

Communication skills

Confidentiality

Education

High school diploma or equivalent

Job description

Overview

The Vermont Judiciary is recruiting a full time Judicial Assistant provides specialized customer support, clerical and data entry work involving one or more docket areas within a court's jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.

• Desired Skills and Experience for Judicial Assistant:
• High level of professionalism and confidentiality
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Experience in customer-facing roles
• Positive, empathetic, and professional attitude

Description

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and remote virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Compensation

Starting salary is $25.08 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.

Benefits

• 12 days of vacation and sick leave are earned per year.
• 14 holidays are paid per year.
• Group life and medical insurance are available.
• Dental coverage is effective after six months.
• Membership in the Vermont State Employees Retirement System
• Long-term retirement investment plan available (457 Plans)

Minimum Requirements

Education: High School graduation or equivalent.

Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.

College training may be substituted for the work experience on a year for year basis.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.