Judicial Assistant

State of Vermont; Burlington (VT); On-site; USD 35,000 - 54,000; Full time

Job summary

The Vermont Judiciary is seeking a Judicial Assistant in Burlington, VT to provide specialized customer support, clerical and data entry work across docket areas. This fast-paced role requires professional interaction with the public and staff, accuracy, and strong computer skills.

Responsibilities include docket entry, filing, notices, scheduling, and supporting in-person and remote hearings while maintaining confidentiality and adherence to court procedures.

Qualifications

• High school graduation or equivalent required.
• Two years of clerical, secretarial or data entry experience preferred.
• Experience in a legal setting or mastery of office technology preferred.

Responsibilities

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, filing, notices, and scheduling.
• Operates tools to support in-person and remote virtual court hearings.
• Provides high-speed docket entry and real-time processing during court hearings.
• Maintains standardized business practices and attention to detail.
• Responds to customer inquiries and assists with forms and court information.
• Maintains prompt, professional interaction with customers.

Skills

Professionalism

Administrative skills

Record keeping

Customer-facing experience

Communication skills

Teamwork

Education

High School Diploma or Equivalent

Tools

Office software

Job description

Location: Burlington, VT, US

Position Type: Exempt

Schedule Type: Full Time

Minimum Salary: $25.08

Maximum Salary: $39.04

The Vermont Judiciary is recruiting a full time Judicial Assistant provides specialized customer support, clerical and data entry work involving one or more docket areas within a court’s jurisdiction. The work is moderately complex and requires application of legal practices and procedures and strong computer skills. It is a fast-paced and challenging environment and requires the ability to interact professionally with both co-workers and the public even in high stress circumstances. This is a great opportunity for someone looking to get their start in the legal field.

• Desired Skills and Experience for Judicial Assistant:
• High level of professionalism and confidentiality
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Experience in customer-facing roles
• Positive, empathetic, and professional attitude

Description

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and remote virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Compensation

Starting salary is $25.08 per hour. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.

• 12 days of vacation and sick leave are earned per year.
• 14 holidays are paid per year.
• Group life and medical insurance are available.
• Dental coverage is effective after six months.
• Membership in the Vermont State Employees Retirement System

Education: High School graduation or equivalent.

Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.

College training may be substituted for the work experience on a year for year basis.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.