Jr. Project Coordinator (Onsite 2x/week)

Info-Matrix Corporation; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Parking reimbursement

Job summary

Info-Matrix Corporation in Harrisburg, PA seeks a Project Coordinator to support leadership with scheduling, minute-taking, and artifact maintenance. The role emphasizes clear communication, reliability, and strict adherence to project standards. Hybrid work with two onsite days per week, parking reimbursement provided.

The successful candidate will coordinate meetings, maintain documentation, and manage Azure DevOps items, ensuring accurate records and timely updates for project success.

Qualifications

• Detail-oriented with accuracy in documentation and task tracking.
• Ability to manage multiple administrative tasks and deadlines.
• Clear, professional written communication for project artifacts.
• Reliable, organized, and responsive to team needs.
• Follow instructions and standardized processes.

Responsibilities

• Schedule and manage project meetings using Outlook, issue invitations, update or cancel as needed.
• Create meeting agendas and capture accurate minutes detailing decisions and owners.
• Maintain action items and ensure closure; track items to completion.
• Organize project documentation in designated repositories and templates.
• Log and track items in Azure DevOps and ensure artifacts are up-to-date.

Skills

Attention to detail

Time management

Written communication

Organization

Instruction following

Microsoft Office

Azure DevOps (ADO)

Tools

Azure DevOps (ADO)

Microsoft Office Suite

Job description

Harrisburg, United States | Posted on 09/21/2026

Info-Matrix Corporation is a full-service professional IT provider located in Mechanicsburg, Pennsylvania. We are a privately held, small diverse business that has been providing Pennsylvania state and local government with innovative IT solutions and staffing services for more than 28 years. As a local employer of IT professionals, Info-Matrix Corporation has proven expertise in all facets of information technology.

Job Description

The Project Coordinator roleis designed for a detail-oriented project support professional focused strictly on coordination, documentation, and execution support. The successful candidate willassistproject leadership by scheduling meetings, capturingaccurateminutes, andmaintainingorganized project artifacts. Theproject coordinator will be focusedheavily on clear communication, reliability, and strict adherence toestablishedproject standards.

Key Responsibilities:

Meeting & Communication Support

• Schedule and manage project meetings using Microsoft Outlook, including sending invitations, handling updates, and managing cancellations.
  
• Create and distribute meeting agendas in advance of scheduled sessions.
  
• Captureaccuratemeeting minutes, explicitly detailing decisions, action items, task owners, and due dates.
  
• Maintain and track all action items through to closure.
  

Documentation & Organization

• Organize and proactivelymaintainproject documentation in designated repositories.
  
• Ensure all meeting artifacts (minutes, agendas, action items) areaccurate, complete, and consistently formatted.
  
• Strictly follow established project documentation standards and templates.
  

Administrative Tool Management

• Log and update action items, tasks, or work items within Azure DevOps (ADO) as directed by project leadership.
  
• Accurate and consistently formatted meeting agendas distributed prior to meetings.
  
• Detailed meeting minutes published shortly after meetings conclude.
  
• Up-to-date action item trackers and logged ADO work items.
  
• Organized and securely maintained project documentation.
  

Requirements

• Strong attention to detail with a proven ability to ensure accuracy and follow-through on assigned tasks.
  
• Demonstrated ability to manage multiple administrative tasks and deadlines simultaneously.
  
• Clear, professional written communication skills for producing project artifacts and correspondence.
  
• Reliable, highly organized, and responsive to project team needs.
  
• Ability to strictly follow instructions, guidelines, and standard operating processes.
  
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) for scheduling, documentation, and coordination activities.
  
• Azure DevOps (ADO) for logging and tracking project action items and tasks.
  

Work Location

Harrisburg . Hybrid . 2 days onsite/week, parking will be reimbursed.