Jr. Document Control Specialist

PTS Advance; Westwego (LA); On-site; USD 25,000 - 39,000; Full time

Job summary

PTS Advance is seeking a Junior/Assistant Document Controller to support document management and administrative activities for a busy project team. Ideal candidates have strong computer skills, attention to detail, and a willingness to learn.

Administrative, IT support, or technical backgrounds are encouraged to apply. The role focuses on maintaining project documents, coordinating communications, and supporting revisions, reporting, and file retention processes while using Microsoft Excel and

Qualifications

• Strong computer and organizational skills.
• Proficiency with Microsoft Excel and Outlook/Email.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Maintain, organize, and track project documents and records.
• Ensure documentation is filed accurately and updated in a timely manner.
• Distribute and manage project-related communications via email.
• Support document control procedures, including revisions, version tracking, and document retention.
• Assist project teams with document retrieval and reporting requests.
• Maintain spreadsheets and records using Microsoft Excel.
• Verify document accuracy and completeness before distribution.
• Support additional administrative and project coordination tasks as assigned.

Skills

Organizational skills

Written and verbal communication

Multitasking

Willing to learn

Tools

Microsoft Excel

Microsoft Outlook

Job description

Schedule: 40 hours per week (Overtime available as needed)

Start Date: ASAP

Position Overview

We are seeking a Junior/Assistant Document Controller to support document management and administrative activities for a busy project team. This is an excellent opportunity for someone with strong computer skills, attention to detail, and a willingness to learn. Candidates with administrative, technical, or IT support backgrounds are encouraged to apply.

Key Responsibilities

• Maintain, organize, and track project documents and records.
• Ensure documentation is filed accurately and updated in a timely manner.
• Distribute and manage project-related communications via email.
• Support document control procedures, including revisions, version tracking, and document retention.
• Assist project teams with document retrieval and reporting requests.
• Maintain spreadsheets and records using Microsoft Excel.
• Verify document accuracy and completeness before distribution.
• Support additional administrative and project coordination tasks as assigned.

Required Qualifications

• Strong computer and organizational skills.
• Proficiency with Microsoft Excel and Outlook/Email.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Eagerness to learn and work in a team-oriented environment.

Preferred Qualifications

• 0-2 years of experience in document control, administrative support, data entry, or related roles.
• IT support, technical support, or technology-related experience is a plus.
• Experience maintaining files, records, inventories, or databases is preferred.