Jr. Biller / Mailroom Assistant

UBMD Physicians' Group; Buffalo (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Parental leave

Retirement plan

Job summary

UB Associates, Inc. is seeking a motivated Jr. Biller / Mailroom Assistant to support our revenue cycle team. The role focuses on billing processes and related administrative tasks in a collaborative, team-oriented environment.

This entry-level position offers growth within the billing department and emphasizes accuracy, HIPAA compliance, and timely processing of claims and patient communications.

Qualifications

• Must have strong attention to detail and organization.
• Knowledge of billing processes, coding, and revenue cycle principles.
• Excellent communication with patients, staff, and management.

Responsibilities

• Billing Support & Operations: assist with charge entry, claim prep, and submission.
• Review claims for basic accuracy prior to submission.
• Post payments, adjustments, and patient transactions; support follow-up on unpaid claims.

Skills

Attention to detail

Billing processes

Communication skills

Team collaboration

Multitasking

Education

High school diploma or equivalent

Associate’s degree or healthcare coursework preferred

Job description

Jr. Biller / Mailroom Assistant - UB Associates, Inc.

Full-Time | Onsite

Company

UB Associates, Inc.

Pay Range

$18.00-$20.00 per hour

Work Location

In person

Position Summary

At UB Associates, we believe every detail matters when it comes to delivering outstanding healthcare — including accurate and timely billing. We are looking for a motivated Jr. Biller / Mailroom Assistant to support our revenue cycle team by assisting with billing processes and administrative tasks. This is an excellent opportunity to gain hands-on experience and grow within a supportive, team-oriented environment.

Key Responsibilities

Billing Support & Operations

• Assist with charge entry, claim preparation, and submission
• Review claims for basic accuracy prior to submission
• Post payments, adjustments, and patient transactions
• Assist with patient statement processing
• Support follow-up on unpaid or denied claims

Administrative & Entry-Level Exposure Tasks

• Download and organize superbills
• Assist in building and maintaining demo spreadsheets
• Download and organize Explanation of Benefits (EOBs)
• Scan and upload paperwork from the office into appropriate systems
• Identify and update bad address accounts as needed
• Sort and distribute incoming billing-related mail
• Maintain organized electronic and physical filing systems
• Support general administrative tasks for the billing department

Accounts Receivable & Follow-Up

• Monitor assigned accounts for outstanding balances
• Assist with resolving claim rejections and denials
• Communicate with insurance companies for claim status inquiries
• Escalate complex issues to the Billing Supervisor

Compliance & Accuracy

• Follow established billing procedures and workflows
• Ensure all work complies with HIPAA and payer guidelines
• Maintain accurate and complete documentation
• Participate in audits and quality checks as needed

Team Collaboration

• Work closely with billing team members, coders, and administrative staff
• Communicate missing or incorrect information promptly
• Participate in onboarding, training, and ongoing education

Qualifications

• Strong attention to detail and organizational skills
• Knowledge of billing processes, coding, and revenue cycle principles
• Excellent communication skills with patients, staff, and management
• Ability to collaborate effectively while managing multiple priorities
• High school diploma or equivalent required
• Associate’s degree or healthcare-related coursework preferred
• 0-2 years of healthcare, billing, or administrative experience preferred
• Entry-level candidates with strong organizational skills encouraged to apply

Why You’ll Love Working Here

• Supportive team environment where your work directly impacts patient care and organizational success
• Comprehensive benefits including 401(k) with matching, health, dental, vision, and life insurance, plus paid time off
• Opportunities to develop your billing expertise and grow within the revenue cycle team
• Contribute to process improvement problem-solving, and operational efficiency

Benefits

• Flexible spending account (FSA)
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

UB Associates, Inc. is an Equal Employment Opportunity (EEO) employer.