Job Setup Administrator - Project Controls - Balch Springs, TX

Future Infrastructure, LLC; Balch Springs (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Medical, Dental, Vision

401(k) with company match

ESPP

Tuition Reimbursement

Paid Time Off & Holidays

Growth opportunities

Job summary

Future Infrastructure, LLC is seeking a detail-oriented Job Setup Administrator to support telecommunications construction operations. You will create and maintain project records in Viewpoint, ensure accurate work orders, contracts, billing rates, and WBS structures, and align data with customer requirements and company standards.

You will collaborate with Project Managers, Finance, Billing, and Project Controls to resolve issues, support invoicing, and perform regular data quality audits while

Qualifications

• Strong attention to detail and commitment to accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to interpret contracts, work orders, and pricing schedules.

Responsibilities

• Create, maintain, and update project records within Viewpoint Job Master and Contract Master.
• Review customer work orders, purchase orders, contracts, and amendments to establish projects accurately and timely.
• Set up and maintain project phase codes, WBS, contract values, billing rates, and reporting attributes.
• Ensure project and contract setup complies with customer requirements, company standards, and contractual terms.
• Update project structures, billing rates, and contract information as scope changes or additional work authorizations are received.
• Maintain supporting documentation and tracking logs for project and contract activity.
• Partner with Project Managers, Operations, Finance, Billing, and Project Controls personnel to resolve setup issues and ensure data accuracy.
• Support invoicing and revenue recognition processes by maintaining accurate project and contract data.
• Perform quality reviews and periodic audits of project, contract, phase code, and billing rate information.
• Generate reports and provide data support for management reporting, audits, and operational reviews.
• Identify opportunities to improve project setup processes, data quality, and workflow efficiency.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication

Excel proficiency

Education

Associate/Bachelor preferred

Tools

Viewpoint ERP

Job description

Job Overview:Future Infrastructure, a Primoris Services Corporation company, is a leading provider of telecommunications infrastructure construction services supporting some of the nation's largest communications providers.We are seeking a detail oriented Job Setup Administrator to support our telecommunications construction operations. This role is responsible for the setup and maintenance of projects and contracts within Viewpoint, ensuring customer work orders, contract requirements, billing rates, and project structures are accurately established to support operations, billing, financial reporting, and project controls.The position serves as a key liaison between Project Managers, Division Leaders, Construction Supervisors, Finance, Billing, and Project Controls teams to ensure project data remains accurate throughout the project lifecycle.Key Responsibilities• Create, maintain, and update project records within Viewpoint Job Master and Contract Master.• Review customer work orders, purchase orders, contracts, and amendments to establish projects accurately and timely.• Set up and maintain project phase codes, work breakdown structures (WBS), contract values, billing rates, and reporting attributes.• Ensure project and contract setup complies with customer requirements, company standards, and contractual terms.• Update project structures, billing rates, and contract information as scope changes or additional work authorizations are received.• Maintain supporting documentation and tracking logs for project and contract activity.• Partner with Project Managers, Operations, Finance, Billing, and Project Controls personnel to resolve setup issues and ensure data accuracy.• Support invoicing and revenue recognition processes by maintaining accurate project and contract data.• Perform quality reviews and periodic audits of project, contract, phase code, and billing rate information.• Generate reports and provide data support for management reporting, audits, and operational reviews.• Identify opportunities to improve project setup processes, data quality, and workflow efficiency.• Perform other duties as assigned.QualificationsRequired Skills:• Strong attention to detail and commitment to accuracy.• Excellent organizational, analytical, and problem-solving skills.• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.• Strong written and verbal communication skills.• Ability to interpret contracts, work orders, and pricing schedules.• Collaborative approach with the ability to work effectively across multiple departments.• Proficiency in Microsoft Excel, Outlook, and WordPreferred Qualifications:• Experience with Viewpoint ERP or similar construction accounting/project management systems.• Understanding of project coding structures, phase codes, contract administration, and billing rate maintenance.• Experience supporting telecommunications, construction, utility, or infrastructure projects.• Familiarity with Master Service Agreements (MSAs), work orders, and unit-based billing environments.Education & Experience:• High School Diploma or equivalent required.• Associate's or Bachelor's degree in Business, Accounting, Finance, Construction Management, or related field preferred.• 2+ years of experience in project administration, project controls, contract administration, accounting support, or a related role preferred.• Experience maintaining project and contract master data within an ERP system preferred.Reporting Structure:Reports To: Project ManagerKey Internal Relationships:• Project Managers• Division Managers• Construction Supervisors• Project Controls Team• Finance Team• Billing Team• Operations LeadershipCompany Overview:Future, a Primoris Company, is a leader in telecommunications construction, delivering innovative solutions, superior service, and high-quality craftsmanship to meet the needs of our customers.Benefits:Competitive compensation paid weekly.Best-in-class; Medical, Dental, Vision, and LTD/STD.401(k) with company match, vested day-one.Employee Stock Purchase Plan [ESPP].Tuition Reimbursement.Paid Time Off, Holiday Pay, and Community Service Paid Time Off.Pet Coverage \"For our Furry Friends\"Legal Assistance CoverageAward winning safety programs.Overtime opportunities.Growth Opportunities.And more.EEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Agency StatementWe are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.