JOB MANAGEMENT SPECIAL MOTILI

Daikin Comfort; Denver (CO); On-site; USD 31,000 - 39,000; Full time

Job summary

Motili is hiring a Job Management Specialist to oversee work orders from creation to closure, coordinating with clients and contractors to meet SLA targets. The role emphasizes accurate logging, proactive communication, and efficient problem resolution.

The candidate should demonstrate strong customer service, organizational skills, and the ability to work independently within a team, with a focus on timely updates and documentation.

Qualifications

• High school diploma or GED required.
• Two-year technical or business degree or equivalent preferred.
• Strong customer service background and problem solving skills.
• Proficiency with MS Office; basic project management tooling experience preferred.

Responsibilities

• Manage work orders from start to finish, including creation and dispatch.
• Communicate with clients and contractors, log interactions, and track progress per SLA.
• Maintain accurate records of interactions and status updates for each job.
• Escalate issues to Motili management as needed to resolve delays or problems.
• Ensure timely replies to client inquiries within 1 business hour when possible.

Skills

Customer service

Problem solving

Communication

Education

High School Diploma or GED

Two-year technical or business degree

Tools

MS Office Suite

Project management software

Job description

The Opportunity

The Job Management Specialist role manages work orders from start to finish, including creating work orders, dispatching contractors, communicating with clients, and logging interactions within contractual service levels. Ensures integrated jobs are moving through the process within the agreed-upon Service Level Agreement, while maintaining all client-facing and company expectations. Adheres to the Motili Culture related to Respect for the individual, service to our customers, and striving for excellence.

Responsibilities

May Include:

• Understand customer requirements for products and/or services by client and assist in appropriate actions to satisfy those requirements, including but not limited to maintaining 90% SLA; follow up on work orders two – three times per week, or as needed; update client on progress, delays, or problems at the work site.
• Responsible for relationship management, working directly with clients, homeowners, and contractors with jobs, following up with them on scheduling of work, when work was completed, and/or status of open work orders.
• Database Integrity – must note and update work orders with every interaction made pertaining to the work order; include the name of contact made, phone number or email address if applicable, the reason for the interaction, and next steps.
• Identify problems and customer satisfaction issues, expected to resolve and elevate to Motili management immediately.
• Respond to all incoming calls and email communications; expectation that messages from customers to be returned within one (1) business hour of receipt, if not returned immediately.
• Demonstrate dependability and reliability by being punctual, working assigned shifts and completing responsibilities on time.
• Interact politely and effectively with customers, fellow employees, and business partners.
• Receive or give direction mainly to contractors that Motili works with so that they understand fully what the job entails and what they need to do in order to complete the job, any special requests that the client has made or requires to close out a job; and effectively work as part of a team.
• Identify improvement processes as necessary to maintain high-quality, efficient, cost-saving processes across all tasks.
• Assist in development of services such as plumbing and electrical. The Job Management team has been helping develop these service offerings through regular communication with our contractor network, helping determine what additional services our current network can take on.
• Maintain and keep the confidentiality of all customers, client, and company information in accordance with the confidentiality agreement signed at the commencement of employment with Motili.
• Will be required to perform other job duties as requested, directed, or assigned.
• Comply with all Company policies and procedures as well as Federal, State and local regulations.

Qualifications

• Takes direction from lead.
• Works with well-defined instructions.
• Strong Customer Service skills.
• Capable of problem-solving when needed, independently.

Knowledge And Skills

• Strong working knowledge of the industry and project management practices and procedures.
• Demonstrated learning skills; ability to quickly learn the aspects of the Company and the role.
• Knowledge of and proficiency with electronic and information systems.
• Strong knowledge of MS Office – Excel, Word, PowerPoint, and Outlook - Email/scheduling, creating, and updating spreadsheets.
• Background using Project Management software tools – preferred
• Excellent customer service background, relationship management skills, and negotiation skills.
• Problem-solving, de‑?
• Attention to detail and accuracy, effective organizational and time management skills.
• Ability to use discretion, good judgement & decision-making skills along with strong work ethic and integrity on the job.
• Effective verbal and written communication skills.
• Strong team player, results-oriented, dedication to excellence, and sense of urgency to achieve business objectives
• Ability to establish positive working relationships with internal and external customers and employees.

Certifications/Training

• OSHA 10 or 30 training. (As an employee, Motili will pay for this training – online)

Experience

• 1-2 years of successful customer service/marketing experience.

Education

• High School Diploma or GED equivalent required.
• Two-year Technical or Business Degree or equivalent combination of education plus experience desired.

Physical Requirements/ Working Environment

• Must be able to perform essential responsibilities with or without reasonable accommodation.
• Work hours may occasionally extend beyond standard hours, including days.

Payrate: $22.63 to 28.29 hourly

Qualified Applicants must be legally authorized for employment in the United States. Qualified applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities