Job 2976 Administrative Assistant II

State of Arizona; United States; Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Accrued vacation leave

10 paid holidays

Health and dental insurance

Retirement plan

Life insurance

Long-term disability

Remote work option

Job summary

State of Arizona is seeking an Administrative Assistant II to support the Foster Care Review Board Program (FCRB). The role handles calls, mail, filing, and case documentation uploads, and assists with FCRB reviews.

Qualifications include a high school diploma or GED and 3 years’ office experience, plus strong verbal and written communication and PC skills. A hybrid telework schedule may be available after three months.

Qualifications

• High school diploma or GED and three years’ experience in a full-function office.
• Excellent verbal and written communication skills, PC skills including Zoom, e-mail, calendaring system, and word processing.
• Ability to respond to last-minute staff requests, be flexible with daily tasks, maintain confidential files, screen calls, and work independently within guidelines.

Responsibilities

• Serve as the primary contact for incoming calls.
• Process paper and electronic mail from multiple sources.
• Register children and upload case documentation to electronic file system.
• Distribute reports and research minute entries and case information.
• Assist Program Specialist to facilitate FCRB reviews.

Skills

Verbal communication

Written communication

Phone/reception duties

Calendar management

Education

High school diploma or GED

Tools

Zoom

Email

Calendaring system

Word processing

Word

Excel

PowerPoint

Outlook

Job description

JOB TITLE: Administrative Assistant II

JOB #: 2976

DIVISION: Dependent Children’s Services

HIRING SALARY: $40,010.00 ($19.24 per hour)

CLOSING DATE: All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB). Essential functions of the position include being the primary contact for incoming calls, processing paper and electronically received mail from various sources and electronic inboxes, registering children and uploading case documentation with an electronic file management system, distributing reports; and researching minute entries and case information.

This position will also manage administrative functions and tasks on an as-needed basis and assist the Program Specialist to ensure successful facilitation of FCRB reviews.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

The successful candidate will possess a high school diploma or GED and three years’ experience in a full-function office. Excellent verbal and written communication skills, personal computer skills including zoom, e-mail, calendaring system, and word processing. This position also requires the ability to be responsive to last-minute staff requests, be flexible with daily work assignments, maintain confidentiality and accurate administrative files, cover phone and reception duties, including screening and accurately routing incoming phone calls, and work independently within set program guidelines and protocol.

Travel Level: None

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

EEO STATEMENT:

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer