Job 2983 Administrative Assistant II

State of Arizona; United States; Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Life insurance

Long-term disability insurance

Remote work option

Job summary

The State of Arizona is seeking an Administrative Assistant II in the Foster Care Review Board Program (FCRB) for the Tucson division. The role handles front-line inquiries, mail processing, case registration, and documentation management to support ongoing reviews.

Responsibilities include distributing reports to courts and stakeholders, assisting program staff in successful FCRB facilitation, and maintaining confidentiality with sensitive information.

Qualifications

• High school diploma or GED required.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.

Responsibilities

• Primary contact for incoming calls regarding cases being reviewed.
• Process paper and electronic mail, including encrypted items requiring password verification.
• Register children and open cases for review; create electronic files and upload documentation.
• Distribute recommendation reports to the Court and interested parties.
• Assist program specialists to facilitate FCRB reviews.

Skills

Verbal communication

Written communication

Organization

Detail orientation

Education

High school diploma or GED

Job description

Job Title

Administrative Assistant II

Job #

2983

Division

Dependent Children’s Services - Tucson

Hiring Salary

$40,010.00 annualized ($19.24 hourly)

Closing Date

All positions are open until filled.

Employee Referral Program

This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

Position Summary

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB).

Essential Functions

• Primary contact for incoming calls from interested parties with questions regarding cases being reviewed.
• Process paper and electronically received mail from various sources of which some are encrypted and require password verification.
• Register children and open cases for review; create electronic files and upload documentation.
• Distribute recommendation reports to the Court and interested parties.
• Assist program specialists to ensure successful facilitation of FCRB reviews.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

Minimum Requirements

This position requires a high school diploma or GED and three years administrative experience. This position requires excellent verbal and written communication skills, organization, and detail orientation. This position also requires the ability to maintain accurate administrative files, confidentiality, cover phone and reception duties, including screening and accurately routing incoming phone calls, and be responsive to last-minute staff requests.

Selection Process

Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The selection process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a regular, full-time, non-exempt position.

Benefits

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer