Jefferson Human Resources Coordinator - Center City

Thomas Jefferson University; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Retirement plans

Tuition assistance

Flexible spending accounts

Paid time off

Job summary

Thomas Jefferson University in Philadelphia seeks an entry‑level Human Resource Coordinator to provide hands‑on support to the Human Resources Business Partner. The role partners with HRBPs to ensure data accuracy and smooth onboarding and offboarding throughout the employee lifecycle.

You will compile, track, and report core workforce metrics such as turnover and headcount, assist with investigations and case documentation in Employee Relations and Labor Relations, and manage calendars,

Qualifications

• 2 years administrative assistant experience with demonstrated proficiency in administrative tasks.
• Advanced training in Word Processing, Spreadsheets, and Kronos is highly desired.
• Ability to manage multiple tasks simultaneously with discretion.

Responsibilities

• Supports and coordinates team activities, meetings, and travel arrangements.
• Maintains calendars, schedules, and prepares correspondence and minutes.
• Provides data entry support for benefits and retirement information and quarterly reporting.
• Monitors HR benefits content and maintains the benefits website.
• Assists with onboarding, offboarding, and compliance touchpoints across the employee lifecycle.
• Interacts with coworkers and visitors in alignment with university values.

Skills

Administrative experience

Attention to detail

Multitasking

Data reporting

Team collaboration

Education

Bachelor’s Degree

Tools

Word Processing

Excel

PowerPoint

Kronos

Job description

Job Title and Overview

Number of Positions In Requisition 1 Job Details The Human Resource Coordinator provides entry-level, hands‑on support to the Human Resources Business Partner.

HRBP Support

This role is responsible for compiling, tracking, and reporting on core workforce metrics including turnover, headcount, and other HR operational data that inform HRBP decision‑making, while also coordinating onboarding and offboarding activities and monitoring compliance touchpoints throughout the employee lifecycle. The Coordinator partners closely with HRBPs to ensure data accuracy, identify trends within assigned client groups, and maintain seamless transitions for employees entering and exiting the organization. This position requires strong attention to detail, discretion in handling operational information, and the ability to manage multiple time‑sensitive priorities across the HRBP function.

ER/LR Support

Provides entry‑level administrative and operational support to the Employee Relations Partner and Labor Relations Partner functions, ensuring accurate, timely, and well‑documented handling of case and contract‑related tracking. This role will provide support with intake and documentation of employee relations investigations and complaints, tracking and updating organizing activity for enterprise‑wide reporting, and assisting with collective bargaining agreement and grievance administration including filing and monitoring key deadlines. The Coordinator works closely with the ER and LR Partners to maintain organized case files, support consistent record‑keeping practices, and ensure compliance‑related timelines are met across the labor relations lifecycle. This position requires strong attention to detail, discretion in handling sensitive employee information, and the ability to manage multiple time‑sensitive priorities in a fast‑paced, unionized environment.

Job Duties

• Supports and coordinates team activities of various committees, working groups, inter‑system groups and meetings.
• Schedules appointments and coordinates arrangements for meetings, conferences and travel.
• Maintains schedule on email system.
• Composes/types letters, often covering subjects of a technical and/or confidential nature, memoranda, GANT charts, policies, Benefits Committee minutes.
• Takes minutes at meetings, when requested.
• Provides administrative/clerical support preparing invoices for signature and payment as needed.
• Provides data entry support of benefit and retirement information as needed including tuition applications for quarterly reporting; pension audit form letters to participants; and other benefit data as applicable.
• Monitors content and keeps HR benefits website up to date.
• Gathers wellness activities and educational session information from members of wellness committee and works with benefits manager and marketing manager to have up‑to‑date calendar entries posted on LiveWell@Jeff website.
• Supports activities, coordination and scheduling required for benefits and wellness fairs throughout the year.
• Assists with coverage rotation of the HR front desk.
• Interacts with co‑workers, visitors, and other staff consistent with the core values of the University.

Minimum Qualifications

• 2 years administrative assistant experience with demonstrated proficiency in administrative assistant skills.
• Advanced training in computer applications (Word Processing, Spreadsheets, Graphics, Kronos) is highly desired.
• Must have demonstrated experience in handling multiple tasks simultaneously.

Preferred Qualifications

• Bachelor’s Degree
• 1 year Human Resources or employee benefits experience

Additional Qualifications

• Equipment, software utilized: IBM Compatibles PC, (Microsoft Office including MS Word, Excel, PowerPoint; PeopleSoft, email, graphics), printer, scanner, calculator, fax, photocopier, shredder

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular Employee

Entity

Thomas Jefferson University

Primary Location

1101 Market, Philadelphia, Pennsylvania, United States of America

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest‑quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st‑century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not‑for‑profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not‑for‑profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Jefferson offers a comprehensive package of benefits for full‑time and part‑time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short‑and‑long‑term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part‑time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

Professional Development

Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education.

Mission

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly‑qualified employees.