Facility Activation & Transition Planning Coordinator

Thomas Jefferson University; Jefferson Center (PA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Job summary

Thomas Jefferson University seeks a Facilities Coordinator to plan, coordinate, and execute facility transition, activation, and occupancy projects ensuring operational readiness for new, renovated, or relocated facilities. The role emphasizes on-site project management, cross-functional collaboration, and activation oversight to deliver projects on schedule and within budget.

The Coordinator serves as the primary field representative for activation and move activities, managing timelines,

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Management, Project Management, Finance or related field.
• 2 years of experience handling projects or administrative work involving tight deadlines, multiple priorities, and teamwork.

Responsibilities

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Designs, plans, delivers, evaluates, and continually supports project management needs on enterprise capital projects to drive healthcare value and achieve enterprise goals.
• Independently facilitates planning and execution onsite and remotely of activation, moves, and decommissioning projects.
• Prepare status updates, reports, and meeting materials.
• Maintains project documentation and trackers.
• Develops and communicates reports to executive-level stakeholders and vendors.
• Facilitate team meetings, identify key actions and follow-up items, liaison etc., ensuring accuracy and accessibility to all project-related documents.
• Identify and elevate barriers and risks.
• Leads and balances multiple senior-level projects.
• Leads and facilitates project reviews and lessons learned.

Skills

Project management

Communication

Teamwork

Education

Bachelor’s degree in Business Administration, Healthcare Management, Project Management, Finance or related field

Job description

Number of Positions In Requisition 1

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution. The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution. The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Responsible for planning, coordinating, and executing facility transition, activation, and occupancy projects to ensure operational readiness of new, renovated, or relocated facilities. This role requires extensive on-site project management, collaboration with cross-functional stakeholders, and oversight of activation activities to ensure facilities are delivered on schedule, within budget, and ready for end-user occupancy. The Coordinator serves as the primary field representative during activation and move-related activities, managing project timelines, vendor performance, logistics, furniture and equipment installation, occupancy readiness, and issue resolution. The position requires frequent travel to project sites and the ability to work in dynamic construction and operational environments.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Designs, plans, delivers, evaluates, and continually supports project management needs on enterprise capital projects to drive healthcare value and achieve enterprise goals.
• Independently facilitates planning and execution onsite and remotely of activation, moves, and decommissioning projects.
• Prepare status updates, reports, and meeting materials.
• Maintains project documentation and trackers.
• Develops and communicates reports to executive-level stakeholders and vendors.
• Facilitate team meetings, identify key actions and follow-up items, liaison etc., ensuring accuracy and accessibility to all project-related documents.
• Identify and elevate barriers and risks.
• Leads and balances multiple senior-level projects.
• Leads and facilitates project reviews and lessons learned.

Other responsibilities may be assigned when circumstances require.

Minimum Qualifications

• Bachelor’s Degree In Business Administration, Healthcare Management, Project Management, Finance or related field
• 2 years of experience handling projects or administrative work involving tight deadlines, multiple priorities, and teamwork.

Additional Qualifications

Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to performed activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular Employee

Entity

Thomas Jefferson University

Primary Location Address

1101 Market, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees.

Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education.

With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years.

Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.