Project Coordinator - Full Time

Jefferson University Physicians; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical (including prescription)

Supplemental insurance

Dental

Vision

Life and AD&D insurance

Short- and long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Tuition discounts after 1 year

Job summary

Jefferson University Physicians seeks an organized administrative professional to provide centralized support for EAM teams including Real Estate, Planning, Design & Construction, and Facilities Operations. You will enhance presentations, coordinate meetings, and develop internal/external communications to drive initiatives and reporting.

The role requires a Bachelor’s degree or substantial experience, 2+ years in admin/communications, and strong MS Office skills.

Qualifications

• Education: Bachelor’s degree in Arts, Business, Communications, English, Graphic Design or substantial relevant experience.
• Experience: 2 years progressively responsible experience in administrative support or communications.
• Excellent interpersonal and communication skills, including writing and editing.
• Graphic design principles to develop clear and compelling presentations.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Ability to manage multiple priorities.
• Knowledge of healthcare and/or higher education facilities management preferred.

Responsibilities

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Coordinates and supports EAM initiatives, including meeting scheduling, preparation of agendas and meeting notes, and development of action lists.
• Develops and maintains internal and external EAM communications.
• Develops and maintains improved and standardized EAM presentations and reporting, including executive presentations and reporting.
• Manages EAM electronic document storage to ensure retention, security, and appropriate access.
• Establishes effective working relationships with Jefferson enterprise marketing and communications team, executive assistants, and key customers of EAM services.
• Specializes in providing a high level of service and strategic direction in the development of project materials.

Skills

Interpersonal communication

Editing/writing

Graphic design basics

MS Office (Word, PowerPoint, Excel,Out

Project coordination

Multitasking

Education

Bachelor’s degree in Arts/Business/Communications/English/Graphic Design or substantial relevant experience

Tools

Microsoft Office suite

Job description

Job Details

This position provides and coordinates centralized comprehensive administrative support for EAM teams including Real Estate, Planning, Design & Construction, and Facilities Operations. The position provides improved and standardized presentations and reporting and coordinates and supports meetings and initiatives through meeting scheduling, agenda preparation, and preparation of meeting notes and action lists. The position also develops and maintains internal and external EAM communications. Strong organization, administration, and communication skills are essential for success.

Job Duties

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.(Do not delete, move or over-write this statement)

Coordinates and supports EAM initiatives, including meeting scheduling, preparation of agendas and meeting notes, and development of action lists.

Develops and maintains internal and external EAM communications.

Develops and maintains improved and standardized EAM presentations and reporting, including executive presentations and reporting.

Manages EAM electronic document storage to ensure retention, security, and appropriate access.

Establishes effective working relationships with Jefferson enterprise marketing and communications team, executive assistants, and key customers of EAM services.

Specializes in providing a high level of service and strategic direction in the development of project materials.

QUALIFICATIONS

• Education - Required Bachelor’s Degree in Arts, Business, Communications, English, Graphic Design or substantial relevant experience


• Experience - Required 2 years progressively responsible experience in administrative support or communications is required.


• Knowledge, Skills and Abilities - Required Excellent interpersonal and communication skills, including writing and editing are required.


• Ability to use graphic design principles to develop clear and compelling presentations is required.


• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required.


• Ability to manage multiple priorities required.


• Additional Qualifications Knowledge of healthcare and/or higher education Facilities Management functions is preferred.


• Graphic design skills are preferred.

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular Employee Entity Jefferson University Physicians Primary Location Address 1015 Chestnut Street, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.

• medical (including prescription)


• supplemental insurance


• dental


• vision


• life and AD&D insurance


• short- and long-term disability


• flexible spending accounts


• retirement plans


• tuition assistance


• voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.


• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.


• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.