JB101 - Part-Time Personal Assistant - Austin, TX

British American Household Staffing; Austin (TX); On-site; USD 52,000 - 94,000; Part time

Job summary

British American Household Staffing is seeking an experienced Personal Assistant in Austin to manage household operations, scheduling, and family planning.

The role is part-time (min 25 hours/week) with flexibility on days and hours as the family travels and coordinates activities for two parents and three teenagers.

Ideal candidates are self-sufficient, highly organized, discreet, and comfortable coordinating vendors, travel, chores, and events using Google Sheets.

Qualifications

• Minimum 5 years of professional personal assistant experience.
• Experience managing a household and the vendors and services that come with it.
• Background in household or family management, with experience coordinating childcare or children's schedules a plus.
• Strong organization, follow through, and the ability to anticipate needs without being asked.
• Comfortable with Google Sheets and other scheduling and planning tools.
• Discreet, trustworthy, and professional with a warm personality.
• Self-sufficient and able to work independently.

Responsibilities

• Manage household vendors and service providers, including gardener, pool service, and cleaners, and keep schedules on track as things change.
• Coordinate repairs and maintenance with handyman and plumbers as needed.
• Manage and coordinate calendars for both parents, including travel arrangements and doctor appointments.
• Plan and organize family events, holidays, birthdays, anniversaries, and milestones, including restaurant reservations and travel.
• Handle personal errands such as dry cleaning, returns, package drop offs, and quick grocery runs.
• Help with meal prep or light cooking as needed.
• Take the guinea pigs to the vet when needed.
• Use Google Sheets and similar tools to track tasks, vendors, and plans.

Skills

Personal assistant experience

Household management

Scheduling

Vendor coordination

Independent work

Discretion

Google Sheets

Tools

Google Sheets

Job description

Overview

A busy Austin family is seeking an experienced, self-sufficient Personal Assistant to takeover their household management, scheduling, and family planning.

The couple works from home part of the week and travels frequently, with three teenagers, two of whom are in college and home for holidays and milestones. This role is a mix of household oversight, calendar and travel coordination, and personal errands, so the ideal candidate is organized, proactive, and comfortable staying on top of many moving pieces at once.

The schedule is part-time, with a minimum of 25 hours per week to start. Days and hours will be determined with the successful candidate, and the family is flexible.

Responsibilities

• Manage household vendors and service providers, including gardener, pool service, and cleaners, and keep schedules on track as things change
• Coordinate repairs and maintenance, including working with the family's handyman and finding plumbers and other trades as needed
• Manage and coordinate calendars for both parents, including travel arrangements and doctor appointments
• Plan and organize family events, holidays, birthdays, anniversaries, and milestones, including restaurant reservations and travel
• Handle personal errands such as dry cleaning, returns, package drop offs, and quick grocery runs
• Help with meal prep or light cooking as needed
• Take the guinea pigs to the vet when needed
• Use Google Sheets and similar tools to track tasks, vendors, and plans

Qualifications

• Minimum 5 years of professional personal assistant experience
• Experience managing a household and the vendors and services that come with it
• Background in household or family management, with experience coordinating childcare or children's schedules a plus
• Strong organization, follow through, and the ability to anticipate needs without being asked
• Comfortable with Google Sheets and other scheduling and planning tools
• Discreet, trustworthy, and professional with a warm personality
• Self-sufficient and able to work independently

Requirements

• Must demonstrate longevity in previous roles as a personal assistant, with at least 2 or 3 prior roles
• Strong verifiable references from comparable private household roles
• Valid US work authorization
• Valid driver's license
• Willing to complete a background check
• Comfortable with pets, two guinea pigs

Salary and Benefits

• $40 to $45 per hour based on experience
• Additional benefits to be discussed based on candidate needs