Japanese Bilingual Admissions Assistant

Pasona Inc.; Purchase (NY); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

Retirement plan

Tuition assistance program

Complimentary lunch

Job summary

Pasona Inc. is seeking a Bilingual Administrative Staff member to support its Admissions Office at a Westchester County campus. The role requires Japanese and English communication, on-site work, and meticulous record-keeping.

The position handles admissions documents, portal data, and event coordination with occasional travel to New York and Japan. The candidate will work full-time, non-exempt, Monday–Friday, 9:00 AM–5:00 PM, with some weekend days and a start date around November 1, 2026 or

Qualifications

• 3+ years of administrative experience.
• Expert-level Japanese and intermediate English.
• Bachelor’s degree or equivalent.
• Strong organizational, administrative, and communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with Google Workspace, including Docs, Sheets, Slides, Forms, Meet, and shared drives.
• Ability and willingness to learn new systems and technologies.
• Flexibility to work additional hours when necessary.
• Ability to commute to the campus; commuting by car is preferred.
• Ability to travel internationally is a plus.

Responsibilities

• Maintain admissions-related records, data, and applicant files.
• Collect, organize, and manage application documents.
• Manage applicant and incoming student information through the admissions portal.
• Prepare and organize materials for the Admissions Manager and Admissions Committee.
• Support admissions and promotional events, including entrance examinations, information sessions, open houses, and other events in New York, Japan, and other locations.
• Coordinate campus tours for prospective students and families.
• Communicate with prospective students, parents, and schools via email, phone, and admissions systems.
• Prepare and maintain admissions-related materials and documents.
• Assist with student visa administration as a Designated School Official (DSO) under the supervision of the Principal Designated School Official (PDSO).
• Support additional projects and administrative duties as assigned.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Japanese language

English language

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Google Workspace

Docs

Sheets

Slides

Job description

Bilingual Administrative Staff - Admissions Office

Location: Westchester County, NY

Employment Type: Full-Time, Non-Exempt

Start Date: November 1, 2026 or later

Schedule: Monday-Friday, 9:00 AM-5:00 PM (1-hour lunch break)

Approximately 10 weekend workdays per year may be required.

Compensation: $30-$33/hour, depending on experience

A private international school in Westchester County, NY is seeking a Bilingual Administrative Staff member to support its Admissions Office.

This position is ideal for an organized and detail-oriented professional who can manage multiple priorities in a fast-paced school environment while communicating effectively in both Japanese and English.

Key Responsibilities

• Maintain admissions-related records, data, and applicant files
• Collect, organize, and manage application documents
• Manage applicant and incoming student information through the admissions portal
• Prepare and organize materials for the Admissions Manager and Admissions Committee
• Support admissions and promotional events, including entrance examinations, information sessions, open houses, and other events in New York, Japan, and other locations
• Coordinate campus tours for prospective students and families
• Communicate with prospective students, parents, and schools via email, phone, and admissions systems
• Prepare and maintain admissions-related materials and documents
• Assist with student visa administration as a Designated School Official (DSO) under the supervision of the Principal Designated School Official (PDSO)
• Support additional projects and administrative duties as assigned

Qualifications

• 3+ years of administrative experience
• Expert-level Japanese and intermediate level English
• Bachelor’s degree or equivalent
• Strong organizational, administrative, and communication skills
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
• Experience with Google Workspace, including Docs, Sheets, Slides, Forms, Meet, and shared drives
• Ability and willingness to learn new systems and technologies
• Flexibility to work additional hours when necessary
• Ability to commute to the campus; commuting by car is preferred
• Ability to travel internationally is a plus

Work Environment

This is an on-site position at the school’s campus. Remote work is generally not available during the academic term.

Benefits

The position offers a comprehensive benefits package, including:

• Paid time off
• Medical, dental, and vision insurance
• Life insurance
• Retirement plan
• FSA/DCA
• Child allowance
• Tuition assistance program
• Parental leave
• Complimentary lunch at the school cafeteria during the academic term
• Thanksgiving break
• Approximately 2-3 weeks of winter break
• Approximately one week of spring break

This is a sample job description prepared for recruiting and advertising purposes. Actual responsibilities, qualifications, compensation, benefits, and employment conditions may vary and are subject to the employer’s final determination.