IVLP Program & Logistics Associate

Meridian International; Washington (District of Columbia); Hybrid; USD 45,000 - 67,000; Full time

Job summary

Meridian International seeks a Program Associate for the IVLP program in Washington, DC. This non-exempt role involves administrative and logistical support, budget handling, and coordination with DoS and Meridian staff.

Under supervision, you will process travel arrangements, manage funds, prepare program documents, and support virtual and in-person program activities. Strong organizational skills and intercultural communication are essential.

Qualifications

• Undergraduate degree required.
• 0-2 years related experience.
• Or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.

Responsibilities

• Uses database to prepare visitors' biographic information.
• Prepares welcome materials, including sightseeing information.
• Manages, disburses, tracks and reconciles authorized funds such as per diem, cultural allowance, ground transportation, and travel advances.
• Arranges and troubleshoots program logistics, including domestic flights, accommodations, ground transportation, cultural events, and group enhancements while staying within budget limits.
• Coordinates and communicates with assigned interpreters and liaisons about project details and briefs visitors on IVLP provisions, including funding, health insurance, and travel arrangements.
• Develops comprehensive budgets of projected expenses in consultation with PO for proposal submission to DoS.
• Distributes biographic information and program booklets according to established timetables.
• Promptly pays bills, reconciles monthly Visa credit card statements, and processes travel expense reimbursements.
• Completes final accounting of total project expenditures for DoS and Meridian Finance Office according to established timetables.
• Maintains key documents in a permanent file, which is prepared for digital or off-site storage.
• Communicates and regular up-dates DoS officers and coordinators about administrative issues.
• During virtual programs, creates and updates Digital Program Book and serves as technical coordinator for online meetings.
• Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines

Skills

Oral communication

Written communication

DC familiarity

Under pressure

Prioritization

Attention to detail

Organizational skills

Intercultural skills

Education

Undergraduate degree

Tools

Microsoft Office

Canva

Zoom

Salesforce

Job description

Meridian International seeks a Program Associate for the IVLP program in Washington, DC. This non-exempt role involves administrative and logistical support, budget handling, and coordination with DoS and Meridian staff.

Under supervision, you will process travel arrangements, manage funds, prepare program documents, and support virtual and in-person program activities. Strong organizational skills and intercultural communication are essential.