IVLP Global Exchange Programs Associate

World Learning, Inc.; Washington (District of Columbia); Hybrid; USD 49,000 - 51,000; Full time

Job summary

World Learning, Inc. in Washington, DC invites applications for a Program Associate to support the IVLP program, coordinating logistics, itineraries, travel arrangements, and participant materials.

The ideal candidate manages multiple tasks with attention to detail, communicates clearly with diverse partners, and collaborates across teams. Hybrid work is allowed but staff must be based in Washington, DC and attend in-person meetings weekly.

Qualifications

• Bachelor's degree with 1 year professional experience or 3 years relevant experience.
• Authorized to work in the location of the position.

Responsibilities

• Contribute to the successful implementation of in-person, virtual, and hybrid exchange programs in support of U.S. foreign policy goals.
• Arrange program logistics (air and ground travel, hotels, meeting venues, and virtual meetings).
• Create and manage financial documents and processes, including invoices, expense reports, and budgets.
• Conduct project briefings with participants on program arrangements.
• Assist in the development of program itineraries and arrange professional appointments for participants.
• Conduct research to support the preparation of programs.
• Support the preparation of briefing books and program materials for participants.
• Accompany participants, as required, to appointments; or facilitate on-site or virtual meetings for participants.
• Supervise interns and support their professional development; and
• Actively participate in activities to support team, organizational, and network-wide goals.

Skills

Multitasking

Logistics

Attention to detail

Presentation

English fluency

Teamwork

Problem solving

MS 365

Online PM tools

Education

Bachelor's degree

1 year professional experience or 3 years relevant experience

Tools

Microsoft 365

Web conferencing platforms

Cloud-based document management

Online project management tools

Job description

World Learning, Inc. in Washington, DC invites applications for a Program Associate to support the IVLP program, coordinating logistics, itineraries, travel arrangements, and participant materials.

The ideal candidate manages multiple tasks with attention to detail, communicates clearly with diverse partners, and collaborates across teams. Hybrid work is allowed but staff must be based in Washington, DC and attend in-person meetings weekly.