Program Associate, World Learning Program - IVLP

World Learning, Inc.; Washington (District of Columbia); Hybrid; USD 49,000 - 51,000; Full time

Job summary

World Learning, Inc. in Washington, DC invites applications for a Program Associate to support the IVLP program, coordinating logistics, itineraries, travel arrangements, and participant materials.

The ideal candidate manages multiple tasks with attention to detail, communicates clearly with diverse partners, and collaborates across teams. Hybrid work is allowed but staff must be based in Washington, DC and attend in-person meetings weekly.

Qualifications

• Bachelor's degree with 1 year professional experience or 3 years relevant experience.
• Authorized to work in the location of the position.

Responsibilities

• Contribute to the successful implementation of in-person, virtual, and hybrid exchange programs in support of U.S. foreign policy goals.
• Arrange program logistics (air and ground travel, hotels, meeting venues, and virtual meetings).
• Create and manage financial documents and processes, including invoices, expense reports, and budgets.
• Conduct project briefings with participants on program arrangements.
• Assist in the development of program itineraries and arrange professional appointments for participants.
• Conduct research to support the preparation of programs.
• Support the preparation of briefing books and program materials for participants.
• Accompany participants, as required, to appointments; or facilitate on-site or virtual meetings for participants.
• Supervise interns and support their professional development; and
• Actively participate in activities to support team, organizational, and network-wide goals.

Skills

Multitasking

Logistics

Attention to detail

Presentation

English fluency

Teamwork

Problem solving

MS 365

Online PM tools

Education

Bachelor's degree

1 year professional experience or 3 years relevant experience

Tools

Microsoft 365

Web conferencing platforms

Cloud-based document management

Online project management tools

Job description

Program Associate Global Exchange Programs, International Visitor Leadership Program (IVLP)

Reports to: Program Officer

Salary Range: $23.56 - $24.51 per hour

Anticipated Start Date: November 9, 2026

Term of Employment: Full-time, non-exempt

Apply by: October 23, 2026

Cover Letter And Resume Required.

Base of Designation: Washington, DC

Remote Eligible: Hybrid only, not remote. Per the terms of the award, staff member must be based in Washington, DC and available for in-person meetings at least weekly and other times as required by workflow.

Conditional on Funding? Position will continue pending satisfactory performance and the availability of funding

World Learning seeks a Program Associate to support the implementation of the International Visitor Leadership Program (IVLP), the flagship professional exchange program of the U.S. Department of State. The Program Associate will work with a Program Officer and other partners to make programmatic and logistical arrangements for foreign professionals participating in the IVLP program. The ideal candidate will have a proven ability to manage multiple tasks, work both independently and collaboratively, handle logistics and other arrangements with attention to detail, and communicate clearly and effectively with a variety of partners and stakeholders. An interest in working with people from other cultures, backgrounds, and abilities and a proactive, collaborative attitude are essential. This position provides an opportunity to engage with U.S. and international leaders in a range of fields, learn about key U.S. foreign policy issues, and help forge international partnerships.

Responsibilities

• Contribute to the successful implementation of in-person, virtual, and hybrid exchange programs in support of U.S. foreign policy goals;
• Arrange program logistics (air and ground travel, hotels, meeting venues, and virtual meetings);
• Create and manage financial documents and processes, including invoices, expense reports, and budgets;
• Conduct project briefings with participants on program arrangements;
• Assist in the development of program itineraries and arrange professional appointments for participants;
• Conduct research to support the preparation of programs;
• Support the preparation of briefing books and program materials for participants;
• Accompany participants, as required, to appointments; or facilitate on-site or virtual meetings for participants;
• Supervise interns and support their professional development; and
• Actively participate in activities to support team, organizational, and network-wide goals.

As members of World Learning's staff, program associates also have various opportunities for professional development, including skill-building workshops, shadowing sessions with internal and external entities, and brownbag lunches on various topics relevant to international education and exchange.

Requirements

Required Experience/Education:

• A bachelor's degree and one year of professional experience; or three years of relevant professional experience
• Applicants must be authorized to work in the location where this position is offered.

Required Skills:

• Experience with successfully managing multiple tasks at the same time, while meeting deadlines;
• Demonstrated experience with organizing logistics for events or travel;
• Strong attention to detail, including in written work and financial tasks;
• Effective presentation and interpersonal skills;
• An ability to problem-solve, work with responsibility, and make decisions in ambiguous situations;
• Proficiency with technology platforms such as Microsoft 365 Suite, web conferencing platforms, and other cloud-based document management and online project management tools;
• Fluency in written and spoken English

Required Behaviors/Competencies:

• Act as a collaborative and resourceful team player;
• Understand how to cultivate and maintain positive working relationships with a variety of stakeholders;
• Support a culture of continuous learning and improvement through diligent program monitoring, data tracking, and reflection to ensure strong outcomes;
• Show dedication to the organization's business development targets through ongoing program implementation and relationship building;

Preferred Qualifications:

• International or intercultural experience is appreciated, as reflected in personal background or international work or study experience;
• Experience implementing U.S. Department of State-funded programs is valued but not required.