IT Projects & Systems Coordinator

Paycom; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salaries

PTO / sick leave

403(b) retirement plan

Medical, vision, dental

Flexible spending

Life insurance

Company-paid trainings

Job summary

Native American Health Center (NAHC) in Oakland seeks an IT Systems & Project Coordinator I to support IT leadership, coordinate projects, and manage procurement and compliance tasks. You will maintain calendars, prepare agendas and minutes, and serve as a central point for IT communications.

The role requires organizing records, audits readiness, and collaborating across departments. With 2+ years in administrative IT support and strong MS Office skills, you will help track budgets, invoices,

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative support experience for department leaders.
• Strong communication and coordination skills.
• Experience coordinating and supporting large complex projects.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and follow through independently.
• Comfort working with technology systems and learning new tools.
• Intermediate to advanced MS Office proficiency (Word, PowerPoint, Excel).

Responsibilities

• Support IT intake channels and ensure timely routing of requests.
• Maintain IT calendars, schedules and coordinate department meetings.
• Prepare meeting agendas and document meeting minutes; track action items.
• Serve as a central point of coordination for IT communications.
• Maintain records for IT operations, projects, and documentation.
• Provide administrative support to IT leadership and staff timesheets.
• Support and lead administrative components of IT projects and track timelines.
• Coordinate with IT and other departments to ensure alignment.
• Assist with data gathering for project planning and reporting.
• Oversee IT inventory and procurement; track equipment and supplies.
• Procure IT equipment, source vendors, compare prices and track orders.
• Ensure timely processing of purchases and delivery.
• Support lifecycle management of IT assets from intake to decommissioning.
• Manage vendor relationships and service provider admin needs.
• Process invoices, track expenses and assist with budgeting.
• Support contract and documentation tracking for vendors.
• Maintain IT policies and procedures; assist audits and compliance.
• Support security and regulatory documentation and training programs.
• Monitor IT service trends and prepare leadership reports.
• Prepare correspondence, reports, and materials; respond to inquiries.

Skills

Strong communication

Coordination

Project coordination

Organizational skills

Time management

Multitasking

Learning new tools

Education

High School Diploma

Tools

MS Office (Word, PowerPoint, Excel)

Job description

Native American Health Center (NAHC) in Oakland seeks an IT Systems & Project Coordinator I to support IT leadership, coordinate projects, and manage procurement and compliance tasks. You will maintain calendars, prepare agendas and minutes, and serve as a central point for IT communications.

The role requires organizing records, audits readiness, and collaborating across departments. With 2+ years in administrative IT support and strong MS Office skills, you will help track budgets, invoices,