IT Project Portfolio Management Associate

Hyundai Capital America; Irvine (CA); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Hybrid flexibility

Vehicle perks

Comprehensive health coverage

Employer-funded HSA contributions

401(k) with company match and vesting

Life and disability insurance

Wellbeing benefits

Leadership programs and career develop

Paid Volunteer Time Off

Job summary

Hyundai Capital America in Irvine, CA is seeking an IT Project Portfolio Management Associate to support enterprise IT portfolio planning, governance, and reporting. You will maintain portfolio data, develop dashboards, coordinate intake and governance activities, and monitor risks and dependencies.

The role emphasizes automation using approved AI and analytics tools to improve data quality and reporting efficiency, and requires collaboration with PPM leadership and cross-functional teams.

Qualifications

• Bachelor’s degree in IT/CS/Business/PM or related field.
• Experience supporting IT project, program, portfolio, PMO, or business operations activities.
• Proficiency with Microsoft Excel and PowerPoint; familiarity with SharePoint and project reporting or portfolio management tools.

Responsibilities

• Portfolio reporting and data management: collect, validate, and summarize project and portfolio data; maintain trackers, dashboards, KPIs, timelines, and review materials.
• Process improvement, AI, and automation: develop, test, and implement automation for reporting workflows to improve data quality and efficiency.
• PPM tools, standards and documentation: maintain templates, checklists, procedures, and guidebooks; support portfolio platforms and data-quality checks.
• Project governance and intake support: coordinate submissions, track requirements, and prepare review materials.
• Assigned initiative support: assist small initiatives by updating plans, tracking deliverables and risks, and maintaining readiness checklists.

Skills

Excel

PowerPoint

Data analysis

Dashboard development

SharePoint

Analytical thinking

Education

Bachelor’s degree in Information Technology, Computer Science, Business Administration, Project Management, or related field

Tools

SharePoint

Portfolio management tools

Project reporting tools

Job description

Job Description

Description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We’re a company driven by growth, innovation, and people. At HCA, you’ll find opportunities to build new skills, expand your career, and make a real impact—while working in a diverse, inclusive, and values‑driven environment. We’re proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

WHAT YOU WILL DO

The IT Project Portfolio Management Associate is responsible for project portfolio reporting and supports enterprise IT portfolio planning, governance, and continuous improvement. This role maintains accurate portfolio data, develops dashboards and leadership reporting, coordinates intake and governance activities, and monitors risks, dependencies, resource demand, and cross-project collisions. Working under the direction of PPM leadership, the Associate develops and implements automation using approved AI, automation, and analytics tools to improve data quality, reporting efficiency, and portfolio visibility.

HOW YOU WILL MAKE AN IMPACT

Portfolio Reporting and Data Management: Collect, validate, and summarize project and portfolio data using established reporting methods. Maintain trackers, dashboards, KPIs, timelines, and review materials. Compile reported status, milestones, risks, issues, and dependencies, and follow up on missing, inconsistent, or outdated information.

Process Improvement, AI, and Automation: Develop, test, and implement automation for assigned PPM and reporting workflows using approved AI, automation, and analytics tools to improve data quality, reduce manual effort, and increase reporting accuracy and efficiency.

PPM Tools, Standards and Documentation: Maintain PPM templates, checklists, procedures, instructions, and guidebooks using established standards, and prepare updates for review and approval. Support portfolio platforms, SharePoint repositories, and reporting tools through project setup, user-access maintenance, data-quality checks, time-reporting support, and recurring administrative activities.

Project Governance and Intake Support: Coordinate submissions and supporting materials for project intake, pipeline tracking, estimation, approvals, and stage-gate reviews. Maintain governance records, check submissions against established requirements, track follow-up actions, and prepare review materials.

Assigned Initiative Support: Support assigned small initiatives or defined workstreams under PPM leadership by updating plans and schedules, tracking deliverables, risks, and action items, coordinating status updates, and maintaining operational readiness checklists within established PPM standards.

WHAT YOU WILL BRING TO THE ROLE

Minimum 2-4 years of related experience supporting IT project, program, portfolio, PMO, or business operations activities.

Experience maintaining and analyzing project data, preparing reports or dashboards, coordinating governance activities, and supporting cross-functional initiatives in a deadline-driven environment.

Bachelor’s degree in Information Technology, Computer Science, Business Administration, Project Management, or a related field, or equivalent combination of education and relevant experience.

Training or certification in project management, Agile, or reporting and analytics tools preferred.

Working knowledge of project management concepts, project life cycles, and project intake, reporting, and governance processes.

Proficiency with Microsoft Excel and PowerPoint; familiarity with SharePoint and project reporting or portfolio management tools.

Ability to collect, validate, and analyze project and portfolio data and develop dashboards and leadership reports using established reporting methods.

Analytical and problem-solving skills to improve data quality, reporting accuracy, and efficiency within assigned PPM workflows.

Working knowledge of AI, automation, or analytics tools and the ability to develop, test, and implement automation for assigned reporting and workflow activities using approved tools.

Strong organization, attention to detail, and time-management skills to maintain documentation, track follow-up actions, and meet deadlines.

Clear written and verbal communication skills to prepare status updates and coordinate information with project teams and business stakeholders.

WE TAKE CARE OF OUR PEOPLE

At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing—at work and beyond.

Benefits Highlights

Hybrid flexibility – 4 days in office, 1 day remote

Vehicle perks – monthly vehicle allowance plus purchase and lease discounts

Comprehensive health coverage – medical, dental, and vision plans

Employer-funded HSA contributions to help reduce healthcare costs

401(k) with company match and immediate vesting from day one

100% company-paid life and disability insurance

Wellbeing benefits including fitness and health resources

Leadership programs and career development that support continuous learning

Paid Volunteer Time Off and a company charitable donation in your honor

Because great benefits help you thrive—personally and professionally.

OTHER DETAILS

Our Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace—because we believe diversity builds stronger teams. We comply with all applicable federal, state, and local equal employment opportunity laws and do not discriminate on the basis of race, religion or creed, color, national origin, ancestry, caste, citizenship, sex or gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, family care or medical leave status, military or veteran status, political affiliation, or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws.