Sr. HCI Project Planning Associate

Hyundai Capital; Irvine (CA); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Hybrid office variety

Vehicle perks

Health coverage

401(k) with company match

Paid Volunteer Time Off

Job summary

Hyundai Capital America (HCA) is seeking a Sr. HCI Project Planning Associate to coordinate project planning and execution for HCI initiatives.

You will manage documentation, timelines, stakeholder inputs, budget support, UAT, post-production validation, reporting, and issue escalation in collaboration with IT, OEM/vendor partners, sales, marketing, and operations. The role emphasizes maintaining project momentum, communicating status to leadership, and supporting continuous process improvements

Qualifications

• 4–6 years of related experience in project coordination, business analysis, operations planning, or related support functions.
• Experience supporting project lifecycle activities including requirements gathering, workflow documentation, timeline tracking, status reporting, stakeholder follow-up, and UAT planning/execution.
• Experience working with IT/technical teams, business partners, or vendors to document issues, track deliverables, support testing, and create reports/dashboards.

Responsibilities

• Coordinate project lifecycle documents and deliverables, including intake materials, requirements, business decks, timelines, post-production validation plans, and post-mortem summaries.
• Schedule and document required meetings, track approvals, prepare reports and dashboards, and communicate status updates to stakeholders.
• Support planning and coordination for defined workstreams, including requirements documentation, vendor coordination, budget planning, and timeline tracking.
• Track deliverables against timelines, identify delays, and elevate risks to the project lead; gather updates from cross-functional teams.
• Assist in developing UAT plans, coordinate testing, document defects, and facilitate defect triage discussions.
• Support identification of process pain points, map current-state workflows, and propose improvements.

Skills

Project coordination

Business analysis

Operations planning

Process improvement

Stakeholder management

UAT planning

Cross-functional collaboration

Data visualization

Education

Bachelor’s degree in business/related field

PM/QA/BI certifications (PMP/CAPM/Green Belt)

Tools

Microsoft Word

Excel

PowerPoint

Visio

Project

Tableau/Power BI/OBIEE

Job description

Job Description - Sr. HCI Project Planning Associate (260000O4)

Job Description

Sr. HCI Project Planning Associate - ( 260000O4 )

Description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We’re a company driven by growth, innovation, and people. At HCA, you’ll find opportunities to build new skills, expand your career, and make a real impact—while working in a diverse, inclusive, and values‑driven environment. We’re proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

WHAT YOU WILL DO

The Sr. HCI Strategic Project Planning Associate supports project planning and execution activities for HCI initiatives by coordinating project documentation, timelines, stakeholder inputs, budget planning support, User Acceptance Testing, post-production validation, reporting, and issue escalation. This role partners with project management, business stakeholders, OEM/vendor partners, IT, sales, marketing, operations, accounting, and other cross‑functional teams to help maintain project momentum, track deliverables, identify potential risks or delays, and support timely communication to stakeholders and management.

HOW YOU WILL MAKE AN IMPACT

Coordinate project lifecycle documentation and deliverables, including intake materials, requirements, business decks, project timelines, post‑production validation plans, and post‑mortem summaries. Schedule and document required meetings, track approvals, prepare reports and dashboards, communicate status updates to stakeholders and management, and support process improvements using tools such as Microsoft Project and data visualization platforms.

Support planning and coordination for defined project workstreams or smaller scoped initiatives, including business requirements documentation, vendor coordination, budget planning support, status communication, timeline tracking, and follow‑up on assigned deliverables.

Track project deliverables against established timelines, monitor potential delays, and elevate risks or missed milestones to the appropriate project lead or manager. Work with cross‑functional teams to gather updates, document issues, support risk mitigation activities, and help keep assigned workstreams on track.

Support development of User Acceptance Testing (UAT) plans in partnership with stakeholders, coordinate testing activities, document defects and status updates, and facilitate defect triage discussions. Assist teams in resolving testing issues by organizing working sessions, engaging appropriate subject matter experts, and communicating risks or blockers to stakeholders.

Assist in identifying process pain points, documenting current‑state workflows, analyzing gaps, and developing recommendations for improvement. Partner with departments, teams, and vendors to gather input, support solution development, and help implement approved process changes.

Support development and maintenance of the HCI Project Roadmap by gathering business input, analyzing project information, and aligning updates with relevant managers. Partner with the Sr. Manager to monitor roadmap changes based on executive direction, business priorities, and project timeline updates.

Qualifications

WHAT YOU WILL BRING TO THE ROLE

Minimum 4-6 years of related experience in project coordination, business analysis, operations planning, process improvement, or related business support functions.

Experience supporting project lifecycle activities, including requirements gathering, workflow documentation, timeline tracking, status reporting, stakeholder follow‑up, and UAT planning or execution.

Experience working with IT, technical teams, business partners, or vendors to document issues, track deliverables, support testing or validation activities, and create or interpret reports, dashboards, metrics, or business specifications.

Bachelor’s degree in business, finance, project management, operations, information systems, or related field.

Project management, process improvement, or business analysis certifications, such as PMP, CAPM, Green Belt, or related credentials, are preferred but not required.

Proficiency with Microsoft Word, Excel, PowerPoint, Visio, Project or similar project tracking tools, and data visualization/reporting platforms such as Tableau, OBIEE, Power BI, or related tools.

Strong coordination and planning skills, including task tracking, requirements documentation, meeting coordination, UAT support, status reporting, and follow‑up on assigned deliverables.

Strong analytical, critical thinking, and problem‑solving skills to identify issues, organize information, support recommendations, and resolve routine project or process issues.

Excellent verbal and written communication skills, including the ability to prepare clear status updates, meeting notes, project documentation, and stakeholder communications.

Ability to collaborate with internal business partners, technical teams, and external vendors to gather input, clarify needs, support alignment, and maintain positive working relationships.

Highly organized, adaptable, and self‑directed, with the ability to manage competing priorities, complete assigned deliverables with limited oversight, and work independently or as part of a team.

Knowledge of process flow documentation, basic process mapping techniques, and IT systems concepts, including data files, databases, system integrations, and data mapping.

WE TAKE CARE OF OUR PEOPLE

At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing—at work and beyond.

Benefits Highlights

• Hybrid flexibility – 4 days in office, 1 day remote
• Vehicle perks – monthly vehicle allowance plus purchase and lease discounts
• Comprehensive health coverage – medical, dental, and vision plans
• Employer-funded HSA contributions to help reduce healthcare costs
• 401(k) with company match and immediate vesting from day one
• 100% company-paid life and disability insurance
• Wellbeing benefits including fitness and health resources
• Leadership programs and career development that support continuous learning
• Paid Volunteer Time Off and a company charitable donation in your honor
• Because great benefits help you thrive—personally and professionally.

OTHER DETAILS

Our Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace—because we believe diversity builds stronger teams. We comply with all applicable federal, state, and local equal employment opportunity laws and do not discriminate on the basis of race, religion or creed, color, national origin, ancestry, caste, citizenship, sex or gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, family care or medical leave status, military or veteran status, political affiliation, or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws.

This notice only applies to our applicants who reside in the State of California.

The latest version of our Privacy Policy can be found here . This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended as by the California Privacy Rights Act of 2020 (“CCPA”).

If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at [e-mail] .