IT Project Planner I

Duke University; Durham (NC); On-site; USD 63,000 - 102,000; Full time

Job summary

Duke University School of Medicine is seeking an IT Project Planner I to manage multiple DHVI application/database projects, developing system requirements, functional specifications, test plans, and coordinating with technical staff for hardware and software implementation.

Reporting to the Director of Scientific Program Management, this role oversees budgets, vendor invoicing, and project life cycle management, ensuring compliance and successful delivery of IT initiatives within the DHVI PMO.

Qualifications

• Bachelor’s degree required.
• Two years of experience in project management.
• Experience with budgets and vendor management.
• Experience coordinating with cross-functional teams is a plus.

Responsibilities

• Create documentation for initiatives including test plans and process improvements.
• Communicate project statuses, risks, and mitigation plans with stakeholders and managers.
• Define scope and objectives for testing and ensure quality across unit, integration, and system testing.
• Manage project goals, schedules, budgets, and vendor contracts to meet milestones.

Skills

Project management

Budget management

Stakeholder communication

Documentation

Education

Bachelor’s degree

Job description

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

Position Overview

The IT Project Planner I will manage multiple Duke Human Vaccine Institute (DHVI) Application/Database computer system projects including development of system requirements, functional specifications, system software, test plans, and collaborate with technical staff for the implementation of system hardware and software, user implementation training, and management of system life cycle process. In addition, they will own management of the IT project-specific budgets and serve as the liaison to vendors for software invoicing, acquisition and vetting. This role will report to the Director of Scientific Program Management in the DHVI Program Management Office.

Minimum Requirements

Education: Bachelor’s degree. Additional training in Project Management or related training is desired.

Experience: Two years of experience in project management, with increasing scope and independence.

Preferred Qualifications

OR AN EQUIVALENT COMBINATION OF RELEVANT EXPERIENCE AND/OR EDUCATION.

N/A.

Be Bold.

Position Description

• Create documentation for various initiatives including test plans, test cases, software implementation plans, and process improvements.
• Work directly with DHVI stakeholders to understand project concepts, deliverables, objectives and approach of projects. Communicate closely with the project stakeholders and managers on project statuses, risks, and mitigation plans.
• Work with the team to define scope and objectives of all levels of testing. This includes establishing the purpose and deliverables of the test effort, developing and implementing test plans/cases. Participate in all aspects of testing: unit, integration, functional, regression, load/performance, automation and system testing.
• Manage standard project management processes, tools, and methodology. Define and develop multiple project goals, schedules; monitor and evaluate project effectiveness using qualitative and quantitative tools, recommend and help implement modifications to improve effectiveness and meet project milestones. Make decisions that have a significant impact on the successful achievement of project objectives related to Federal, State, and other organization contracts and grants awarded to DHVI.
• Manage and create yearly IT application- and/or project-specific budgets for the DHVI Program Management Office (PMO).
• Initiate, establish, and maintain business relationships with all key stakeholders of a project whether internal or external to DHVI. Work with Finance to establish purchase orders, receive and review invoices before submitting to Finance for payment.
• Establish, lead, and facilitate numerous cross-functional project teams with faculty, staff, and vendors. Develop system requirements, detailed task lists, work effort assessments, and resource allocation plans based on input from all key players and team members.
• Proactively analyze risks and issues that may compromise project results and develop plans to remove or mitigate them. Manage project management plans, documentation and schedules to ensure successful projected delivery for the application portfolio.
• Collaborate with project stakeholders and application managers to provide training to project teams and application users prior to application implementation. Provide training to contract and grant program managers in the transition of application management responsibilities from the development and implementation process to the operational environment.
• Establish and maintain liaison with other School of Medicine (SoM) and Duke Health Technology Solutions (DHTS) IT programs, offices and departments to coordinate projects to accomplish program objectives; manage associated vendor’s efforts to ensure positive progress, and milestones met within resource allocations.
• Design and maintain the DHVI Intranet website with input from the various DHVI department stakeholders, as well as the Chief Administrative Officer and Director of Scientific Program Management.
• Oversee software evaluations for new software acquisitions by DHVI departments.
• Provide on-going application support for applicable applications to include; EQAPOL, IQA, VQA, SPICA, SLIMS, AMP, and Protein Inventory systems.
• Support Audits by providing IT documentation and resource information as needed for federal, sponsor, or certification audit requirements.
• Develop Standard Operating Procedures for process improvements and applications as needed. In addition, lead the annual review of the DHVI IT Policies.
• Manage application vender contracts and establish statements of work for project initiatives
• Organize and implement software validation strategies to achieve 21 CFR Part 11 compliance
• Support federal contracts through the drafting of critical IT-related documents
• Serve as primary DHVI Liaison to the OASIS and DHTS groups within Duke
• Assist with DHVI server node acquisition, management, and replacement

Choose Duke.

Join our award-winning team and be part of an inclusive culture that values excellence, innovation, and discovery. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Anticipated Pay Range

Duke University provides an annual base salary range for this position as USD $62,932.00 to USD $102,490.00 Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate 's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Duke University provides an annual base salary range for this position as USD $62,932.00 to USD $102,490.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goesbeyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender,gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built oncollaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).