Program Coordinator

Duke PA; Durham, Northern (NC, KY); Hybrid; USD 46,000 - 73,000; Full time

Job summary

Duke University's Center for Computational & Digital Health Innovation (CCDHI) seeks a Program Coordinator to manage operations, communications, and program activities, partnering with faculty, researchers, clinicians, and industry partners to advance educational programming and outreach.

You will coordinate seminars, workshops, donor events, and partnerships, ensure smooth day-to-day Center operations, and support executive leadership with materials, calendars, and reporting in a fast-paced,

Qualifications

• Bachelor's degree required or equivalent
• 1 year of program coordination/administration/operations experience
• Strong organizational and project management skills with the ability to handle multiple priorities
• Excellent written and verbal communication; ability to work independently with diverse stakeholders

Responsibilities

• Coordinate operational, administrative, communications, and program activities to support CCDHI's mission
• Plan and coordinate seminars, workshops, events, and educational initiatives
• Serve as liaison for faculty, researchers, leadership, partners, and donors
• Support executive leadership with schedules, meeting materials, and follow-up items
• Coordinate newsletters, website updates, social media, and marketing materials
• Assist with budget development, procurement, and expense reporting
• Track milestones and prepare summaries/reports for leadership

Skills

Strong organizational skills

Project management

Written and verbal communication

Independent work with collaboration

Education

Bachelor's degree (business administration, communications, public administration, higher education, healthcare administration, project management, or related)

Tools

Microsoft Office

Job description

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Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

The Center for Computational & Digital Health Innovation (CCDHI) at Duke University is seeking a Program Coordinator to help advance the future of healthcare through innovation, collaboration, and discovery. In this role, you will work directly with faculty, researchers, clinicians, trainees, university leaders, industry partners, and external stakeholders to coordinate the operational and programmatic activities that support the Center's mission.

This is an exciting opportunity for someone who enjoys managing multiple initiatives, bringing people together, planning impactful programs and events, and supporting cutting-edge work at the intersection of healthcare, artificial intelligence, digital technologies, and computational science. You will play a key role in ensuring the success of educational programming, communications efforts, outreach initiatives, strategic partnerships, and day-to-day Center operations.

• Generally requires a Bachelor's degree in business administration, communications, public administration, higher education, healthcare administration, project management, or a related field.
• One year of experience in program coordination, administration, communications, operations, event management, project coordination, or related activities.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
• Strong organizational and project management skills with the ability to coordinate multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with diverse stakeholders.

Preferred Qualifications

• Experience supporting academic, healthcare, research, innovation, or technology-focused programs.
• Experience coordinating educational programming, conferences, workshops, seminars, or special events.
• Experience managing budgets, procurement activities, invoice processing, or financial reporting.
• Experience working with faculty, executive leadership, external partners, donors, or industry collaborators.
• Knowledge of university administrative processes and business operations.
• Experience developing newsletters, website content, social media communications, and marketing materials.
• Demonstrated ability to analyze processes and implement operational improvements.

Other Requirements

• Ability to attend occasional evening or special events as required.
• Ability to coordinate multiple deadlines and projects in a fast-paced environment.
• Proficiency with Microsoft Office Suite and other standard business software applications.
• Ability to learn and utilize university systems and operational platforms.
• This position is onsite. The work is performed on-site or at a designated assignment location.

Be Bold.

As the Program Coordinator, you will provide operational, administrative, financial, and communications support that enables CCDHI to successfully deliver innovative programs and strategic initiatives. Key responsibilities include:

• Coordinate Center Operations by administering operational, administrative, communications, and program activities that support the mission and strategic priorities of the Center for Computational & Digital Health Innovation.
• Manage Programs and Events by planning and coordinating seminars, workshops, networking events, trainee engagement activities, donor events, Technology Roundtables, Demo Day programming, educational initiatives, and other Center-sponsored activities.
• Facilitate Stakeholder Engagement by serving as a primary liaison for faculty, trainees, university leadership, industry collaborators, vendors, contractors, donors, and external partners to support interdisciplinary collaborations and strategic partnerships.
• Support Executive Leadership by coordinating schedules, preparing meeting materials, organizing agendas, facilitating communications, tracking action items, and providing administrative support for Center leadership and Executive Team activities.
• Coordinate Communications and Outreach by supporting newsletters, website content updates, social media communications, marketing materials, public announcements, and promotional campaigns that increase awareness and engagement with Center initiatives.
• Manage Financial Operations by assisting with budget development, financial tracking, procurement activities, invoice processing, purchasing transactions, reconciliation activities, expenditure monitoring, and reporting in collaboration with university administrative offices.
• Track Program Performance and Reporting by monitoring milestones, operational metrics, engagement activities, deliverables, and reporting requirements while preparing summaries, presentations, and reports for leadership and stakeholders.
• Drive Operational Excellence by developing and implementing workflows, coordinating resources, identifying process improvements, and resolving operational challenges to improve efficiency and effectiveness across Center initiatives.
• Oversee Support Personnel and Vendors by coordinating and monitoring the work of student workers, trainees, temporary staff, contractors, and external vendors contributing to Center operations and programming.
• Balance Multiple Priorities by exercising independent judgment to manage competing deadlines, coordinate concurrent projects, anticipate needs, and ensure successful program execution.

Choose Duke.

The Center for Computational & Digital Health Innovation (CCDHI) brings together researchers, clinicians, engineers, data scientists, and innovators from across Duke University to develop next-generation approaches to healthcare. Through advances in artificial intelligence, computational modeling, wearable technologies, multimodal data integration, and digital twins, CCDHI is helping transform how healthcare is delivered, personalized, and scaled.

Joining CCDHI means becoming part of a highly collaborative and interdisciplinary environment where innovative ideas move from concept to impact. You'll have the opportunity to work alongside world-class faculty and thought leaders while supporting programs that connect academia, healthcare, technology, and industry.

Job Code: 00002321 PROGRAM COORD

Job Level: 10

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.