IT Project Coordinator - Hybrid (4 Days Onsite)

BlackHawk Data, LLC (12029); New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with company match

15 days of PTO in your first year

Paid company holidays

Hybrid work options based on role and.

Job summary

BlackHawk Data is seeking a highly organized Project Coordinator to support delivery of networking and technology projects for commercial accounts as well as SLED customers in NY/NJ. The role requires coordinating schedules, tracking deliverables, and maintaining documentation with a focus on accuracy and timeliness.

Four days onsite per week in NYC/NJ, with collaboration across PMO, sales, engineering, and vendors.

Qualifications

• 2+ years of experience in project coordination, project administration, or a related support role.
• Experience in networking, IT/technology services, or public sector contracting is a strong plus.
• Engineering degree is desirable but not required.
• Demonstrated ability to work independently and manage a varied workload with minimal oversight.

Responsibilities

• Coordinate day-to-day project activities across networking and technology deployments for commercial and public sector clients.
• Schedule installations, vendor deliveries, technician resources, and other project activities.
• Track deliverables and deadlines, proactively identifying risks or delays.
• Coordinate with sales, engineering, technicians, vendors, and other internal teams to keep resources aligned and timelines realistic.
• Track open action items across active projects and drive them through completion.
• Maintain accurate project plans, status reports, change orders, and closeout documentation.
• Serve as a point of contact for customer stakeholders on scheduling and administrative project matters.
• Prepare meeting agendas, capture and distribute meeting notes, and track action items to completion.
• Maintain organized project files and records in accordance with company and customer requirements.
• Manage procurement-related documentation, including purchase orders, contract documentation, and compliance checklists.
• Support documentation requirements common to public sector projects.
• Identify gaps or inefficiencies in project workflows and proactively bring forward solutions.

Skills

Organizational skills

Communication

Independent work

Attention to detail

Procurement familiarity

Education

Engineering degree desirable

Tools

Microsoft Project

Asana

Microsoft 365

Job description

BlackHawk Data is seeking a highly organized Project Coordinator to support delivery of networking and technology projects for commercial accounts as well as SLED customers in NY/NJ. The role requires coordinating schedules, tracking deliverables, and maintaining documentation with a focus on accuracy and timeliness.

Four days onsite per week in NYC/NJ, with collaboration across PMO, sales, engineering, and vendors.