IT Project Coordinator

3Core Systems, Inc; Rhode Island; Hybrid; USD 70,000 - 110,000; Full time

Job summary

3Core Systems, Inc. is seeking an IT Project Coordinator to support budgeting, forecasting, and resource management within its enterprise technology organization. You will partner with Product Managers, finance, and IT teams to ensure projects align with budgets and financial controls.

The role spans IT Finance, Product Management, and SAFe delivery, requiring collaboration with vendors, contractors, and internal teams. Remote work with quarterly travel to PA/KY/RI is expected.

Qualifications

• Bachelor's degree in Finance, Business Administration, PM, MIS or related field.
• 2–4+ years IT project coordination, PMO, or tech finance experience.
• Experience budgeting/financial planning in regulated industries.
• CapEx/OpEx management experience.
• Experience in SAFe Agile environments.
• Experience creating and maintaining financial templates and reports.
• Experience with resource allocation planning.
• Vendor invoice processing and cost reconciliation.
• Collaboration with Supply Chain or Procurement on contractor agreements.
• Direct operational/financial support to Product Managers or tech delivery leaders.
• Proficiency in Excel for financial analysis and reporting.
• Familiarity with Jira, Azure DevOps, Clarity, or similar tools.
• Strong communication, organizational, analytical, and problem-solving skills.
• Ability to work across IT, Finance, Product Management, and Supply Chain.

Responsibilities

• Budgeting, forecasting, and financial planning for IT initiatives.
• Track expenditures vs. plans and maintain rolling forecasts.
• Manage CapEx and OpEx classifications and coordination with Finance.
• Develop and maintain financial templates, trackers, and reports.
• Support monthly reviews, accruals, and forecast adjustments.
• Partner with Product Managers to support Lean Business Cases for Epics/Features.
• Track delivery milestones and financial impacts in SAFe.
• Create and refine resource allocation plans across initiatives.
• Process vendor invoices and reconcile costs.
• Coordinate with Supply Chain/Procurement on contractor agreements.

Skills

Budgeting

Financial planning

SAFe Agile

Resource planning

Vendor management

Excel

Jira

Azure DevOps

Clarity

Communications

Problem solving

Education

Bachelor's degree in Finance/Business Administration/PM/MIS

Tools

Jira

Azure DevOps

Clarity

Job description

Location: REMOTEwith Quarterly Travel to PA/KY/RI

Duration:6+ Months

Position Overview

Client is seeking an IT Project Coordinator to support financial planning, budgeting, resource management, and operational execution within its enterprise technology organization.

This position sits at the intersection of IT Finance, Product Management, and Agile technology delivery. The IT Project Coordinator will serve as the Product Manager's primary financial and operational support partner, helping ensure technology initiatives are delivered in alignment with established budgets, financial controls, and business objectives.

The ideal candidate will have experience supporting IT budgets within a regulated or financially controlled industry, managing CapEx and OpEx expenditures, developing financial reports, coordinating vendor contracts, and working within a Scaled Agile Framework (SAFe) environment.

This is a highly collaborative, detail-oriented role requiring someone who can work independently, manage competing priorities, and navigate ambiguity in a complex enterprise environment.

KEY RESPONSIBILITIES

IT Financial Management & Budgeting

• Support budgeting, forecasting, and financial planning activities across enterprise technology initiatives.
• Track actual expenditures against planned budgets, identify variances, and assist in maintaining accurate rolling financial forecasts.
• Manage CapEx and OpEx classifications for technology investments, including navigating ambiguous financial scenarios and collaborating with finance teams to determine appropriate treatment.
• Develop, maintain, and refine financial templates, budget trackers, forecasting models, and management reports.
• Collaborate with IT Finance Business Partners to support monthly financial reviews, accruals, estimates at completion, and forecast adjustments.
• Maintain accurate financial records and support compliance with established financial controls.

SAFe Agile & Product Management Support

• Serve as a key financial and operational partner to Product Managers, supporting day-to-day activities across assigned technology value streams.
• Support the development and maintenance of Lean Business Cases for Epics and Features within a SAFe Agile organization.
• Partner with Product Managers, Product Owners, Scrum Masters, and technology teams to understand delivery priorities, milestones, and associated financial impacts.
• Monitor project and Agile delivery metrics to identify potential schedule changes, resource constraints, and budget risks.
• Help translate technology delivery progress into accurate financial projections and resource planning decisions.
• Support Agile planning activities and financial governance across product portfolios.

Resource Planning & Allocation

• Create, maintain, and refine resource allocation plans across technology initiatives.
• Track internal employees, contractors, and vendor resources against approved budgets and planned deliverables.
• Monitor resource utilization, labor costs, and allocation changes to support accurate financial reporting.
• Collaborate with Product Managers and Finance to assess the financial impact of resource changes.
• Ensure labor and resource allocations are accurately reflected in relevant financial and project management systems.
• Process and reconcile vendor invoices, contractor timesheets, and related financial transactions.
• Partner with Supply Chain and Procurement teams to support contract administration and vendor financial management.
• Assist with individual contractor agreements, statements of work (SOWs), and fixed-price vendor contracts.
• Validate vendor charges against contractual agreements, purchase orders, milestones, and approved budgets.
• Track contract expenditures and upcoming financial commitments.
• Coordinate with stakeholders to resolve invoice discrepancies and support timely payment processing.
• Maintain accurate financial and delivery data across enterprise planning and project management platforms.
• Support monthly rolling forecasts and financial planning activities using IBM Apptio Planning or comparable systems.
• Track project progress, milestones, and delivery metrics through Jira, Azure DevOps, Clarity, or similar tools.
• Prepare financial summaries, variance analyses, resource allocation reports, and other materials for Product Managers and IT Finance leadership.
• Ensure consistency and accuracy between Agile delivery information and associated financial records.
• Identify opportunities to improve financial reporting, processes, and data integrity.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Finance, Business Administration, Project Management, Management Information Systems, or a related discipline.
• 2–4+ years of relevant experience in IT project coordination, PMO analysis, technology financial management, project controls, or a similar role.
• Experience supporting budgets and financial planning within a regulated or financially controlled industry, such as utilities, financial services, insurance, or healthcare.
• Hands‑on experience managing CapEx and OpEx expenditures, including situations where financial classifications, allocations, or requirements are not clearly defined.
• Experience working within a SAFe Agile organization, including supporting Lean Business Cases for Epics and Features.
• Experience creating and maintaining financial templates, budget reports, forecasts, and variance analyses.
• Demonstrated ability to create, manage, and refine resource allocation plans.
• Experience processing vendor invoices and reconciling costs against budgets, purchase orders, or contracts.
• Experience collaborating with Supply Chain or Procurement teams on individual contractor agreements and fixed-price vendor contracts.
• Experience providing direct operational and financial support to Product Managers or technology delivery leaders.
• Proficiency with Microsoft Excel, including financial data analysis, tracking, and reporting.
• Familiarity with Jira, Azure DevOps, Clarity, or comparable project and portfolio management tools.
• Strong communication, organizational, analytical, and problem‑solving skills.
• Ability to manage detailed financial information while collaborating across technology, finance, and business teams.

PREFERRED QUALIFICATIONS

• Experience with IBM Apptio Planning or Technology Business Management (TBM).
• Experience supporting enterprise IT portfolios or technology value streams with multi-million‑dollar budgets.
• Understanding of Agile delivery metrics, sprint velocity, story points, and milestone tracking.
• Familiarity with Earned Value Management (EVM), Cost Performance Index (CPI), or similar financial and delivery performance metrics.
• Experience preparing month-end accruals and estimates at completion (EAC).
• Knowledge of software development capitalization practices and related accounting controls.
• Experience supporting IT financial management in the utilities or energy industry.
• Experience improving financial reporting processes or implementing standardized financial controls.

Ideal Candidate Profile

The ideal candidate combines IT project coordination experience with strong financial management capabilities and a working understanding of Agile technology delivery.

This individual should be comfortable operating as the Product Manager's right hand, taking ownership of financial tracking, reporting, resource allocations, vendor invoices, and contract coordination.

Successful candidates will understand how technology delivery decisions affect budgets and forecasts, possess the analytical skills to maintain accurate financial records, and demonstrate the ability to work across Finance, IT, Product Management, and Supply Chain.