IT Project & Capital Program Coordinator - Newark, NJ/Hybrid

STI; Newark (NJ); Hybrid; USD 60,000 - 90,000; Full time

Job summary

STI in Newark, NJ is seeking an IT Project & Capital Program Coordinator to support Capital Department and Police-driven capital projects. Hybrid work arrangement in Newark, NJ with a focus on planning, scheduling, documentation, and cross-functional coordination for IT-enabled initiatives.

The role also supports organization-wide IT programs, ensuring alignment of IT requirements with project delivery and day-to-day operations, while coordinating with internal departments, Police stakeholders,

Qualifications

• Demonstrated experience supporting IT-enabled projects, capital programs, or large-scale public-sector initiatives.
• Proven ability to understand and document complex technology environments including infrastructure, networks, and public-facing technologies.
• Experience reviewing system architectures, interface diagrams, data flows, and technical specifications.
• Experience coordinating between business units, IT teams, and external vendors to align requirements and deliverables.
• Strong analytical, organizational, and follow-up skills with multiple priorities in multi-stakeholder environments.

Responsibilities

• Capital & Police Project Coordination: support planning, scheduling, milestone tracking, and documentation for capital projects.
• IT & Strategic Initiatives Coordination: support organization-wide IT initiatives and major readiness efforts (e.g., large events).
• IT Scope Definition & Technical Documentation: assist with scope docs, inventories, dependencies, and functional/non-functional requirements.
• IT & Business Requirements Alignment: elicit and document IT requirements and coordinate reviews/approvals.
• Data Governance & Technology Integration Support: assist with data governance, integration documentation, and architecture alignment.
• General & Program Support: provide coordination, documentation control, and audit-ready records.

Skills

IT project coordination

Capital programs

Stakeholder management

Documentation

Requirements analysis

Job description

IT Project & Capital Program Coordinator

Newark, NJ/Hybrid

5+ months

The role supports effective capital delivery through planning, scheduling, follow‑up, documentation, and cross‑functional coordination, while also assisting with organization‑wide technology initiatives and alignment of IT requirements that support both project delivery and day‑to‑day operations.

Key Responsibilities

Capital & Police Project Coordination

• Support planning, coordination, scheduling, and milestone tracking for Capital Department and Police-driven capital projects
• Track actions, risks, issues, assumptions, and dependencies; support structured follow‑up to ensure timely resolution
• Assist with preparation and maintenance of project documentation, schedules, status reports, dashboards, and meeting materials
• Coordinate with internal departments, Police stakeholders, external partners, consultants, and vendors

IT & Strategic Initiatives Coordination

• Provide coordination and follow‑up support for strategic, organization‑wide IT and innovation initiatives, including multi‑department programs and major readiness efforts (e.g., FIFA World Cup 2026)
• Support alignment between capital delivery schedules, operational requirements, and IT/technology milestones
• Coordinate dependencies across infrastructure, communication systems, applications, data, cybersecurity, and operational technology workstreams

IT Scope Definition & Technical Documentation

• Support development and maintenance of IT scope documentation, including high‑level solution descriptions, system inventories, and technical dependency mappings
• Assist with documenting functional and non‑functional requirements, including availability, performance, security, data, and reporting requirements
• Coordinate creation and maintenance of technical artefacts such as requirement traceability matrices, interface inventories, integration diagrams, and environment overviews
• Support change control processes related to IT scope, ensuring impacts to cost, schedule, risk, and operations are documented and communicated

IT & Business Requirements Alignment

• Work with various internal and extermal stakeholders to elicit, document, and validate business and operational IT requirements
• Translate business needs into structured requirement documentation suitable for IT planning, estimation, and implementation
• Coordinate reviews and approvals of IT requirements, scope, and deliverables with internal IT teams and external vendors

Data Governance & Technology Integration Support

• Support documentation and coordination related to data governance, including data flows, data ownership, data standards, system integration, and reporting requirements
• Assist with ensuring technology solutions align with enterprise architecture, cybersecurity, privacy, and data governance frameworks
• Support coordination of testing, readiness, and operational handover activities related to IT-enabled solutions

General & Program Support

• Provide supplementary coordination capacity to complement existing internal resources and contractors
• Support consistent communication, documentation control, version management, and audit‑ready records
• Perform other related project coordination and strategic initiative support duties as required

Required Qualifications & Experience

• Demonstrated experience supporting IT‑enabled projects, capital programs, or large‑scale public‑sector initiatives
• Proven ability to understand and document complex technology environments, including infrastructure systems (e.g., servers, networks, cloud platforms), communication systems (e.g., voice, radio, data, and networked communications), and passenger‑facing or public‑facing technologies (e.g., digital signage, information displays, access control, ticketing, or customer information systems)
• Experience reviewing and interpreting system architectures, interface diagrams, data flows, and technical specifications to support planning, coordination, and dependency management
• Experience coordinating between business units, IT teams, and external vendors to align system requirements, scope, and deliverables
• Demonstrated experience producing and maintaining structured project and IT documentation, including requirements, dependency mappings, and integration documentation
• Strong analytical, organizational, and follow‑up skills, with the ability to manage multiple priorities in complex, multi‑stakeholder environments

Preferred Qualifications

• Experience supporting Police, public safety, transportation, or government organizations
• Familiarity with enterprise IT environments, system integration approaches, and data governance concepts
• Experience supporting digital transformation, innovation initiatives, or major event readiness programs
• Knowledge of project management and delivery methodologies (e.g., PMBOK, Agile, hybrid environments)

Reporting & Working Relationships

• Reports to the Head of Innovation
• Works closely with Capital Department teams, Police stakeholders, IT teams, consultants, and external partners