IT Data Entry Specialist

Aston Carter; Tampa (FL); On-site; USD 24,000 - 34,000; Full time

Job summary

Aston Carter is seeking an IT Data Entry Specialist in Tampa, FL to support a high-volume operations team. The role emphasizes accurate data handling across purchasing and supplier records, with strong Excel and ERP system experience.

This contract-to-hire position requires attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. You'll collaborate with purchasing and operations teams, maintain electronic records, and generate reports

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• 2+ years in admin, operations, data entry, purchasing support, or office environment.

Responsibilities

• Create, update, and maintain purchase order and supplier records.
• Review data for completeness and accuracy against processes.
• Process updates from operations and purchasing teams.
• Research and resolve discrepancies in purchasing data and invoices.
• Generate and review reports using Excel and other business apps.
• Assist budgeting, tracking, and reporting for ongoing projects.
• Maintain organized electronic records and documentation.
• Identify data issues and escalate when needed.
• Manage multiple priorities with deadlines in a fast-paced setting.

Skills

Attention to detail

Organizational skills

Time management

Teamwork

Communication skills

Excel proficiency

Word proficiency

Adaptability

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

ERP systems

Databases

Job description

Job Title: IT Data Entry Specialist

Job Description

Our client is seeking a detail-oriented IT Data Entry Specialist to support a high-volume operations team responsible for maintaining accurate purchasing and supplier information across multiple projects. This role is ideal for someone who enjoys working with data, spreadsheets, and business systems while ensuring information is accurate, organized, and up to date. This is an excellent opportunity for an analytically minded professional who enjoys working behind the scenes to support business operations. The position offers long-term stability, a collaborative team environment, and opportunities to grow within a large, established organization.

Responsibilities

• Create, update, and maintain purchase order and supplier records within internal systems.

• Review documentation and data for completeness, accuracy, and compliance with established processes.

• Process updates received from operational and purchasing teams and ensure related records are properly maintained.

• Research and resolve discrepancies involving purchasing information, pricing, commitments, and invoices.

• Generate, review, and distribute reports using Excel and other business applications.

• Assist with budgeting, tracking, and reporting activities related to ongoing projects.

• Support multiple internal teams by ensuring purchasing and supplier information is accurate and current.

• Maintain organized electronic records and documentation.

• Identify potential issues within data and elevate concerns when necessary.

• Manage multiple priorities while meeting established deadlines in a fast-paced environment.

Essential Skills

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

• 2+ years of experience in an administrative, operations, data entry, purchasing support, customer service, or office support environment.

• Strong proficiency with Microsoft Excel and Microsoft Word.

• Experience working within ERP systems, databases, or multiple business software platforms is preferred.

• Strong attention to detail and ability to work accurately with large amounts of information.

• Excellent organizational, communication, and time management skills.

• Ability to learn new technologies and business processes quickly.

• Comfortable working with repetitive processes while maintaining a high level of accuracy.

• Demonstrated ability to work effectively in a team-oriented environment.

Additional Skills & Qualifications

• Intermediate Excel skills, including sorting, filtering, formulas, and pivot tables.

• Experience managing and validating data across multiple systems.

• Strong analytical and problem-solving abilities.

• Ability to identify trends, inconsistencies, and data issues.

• Experience creating reports and working with spreadsheets on a regular basis.

• Google Data Analytics Certificate.

• Google AI Essentials.

• Microsoft Office Specialist (Excel).

• Microsoft Excel Associate or Expert.

• CompTIA Data+.

• Business Analytics Fundamentals.

• DataCamp Data Analyst Fundamentals.

• Coursera Data Analytics coursework.

Work Environment

This role requires working in the office five days per week in a cubicle-style office located near International Mall in the Westshore area. The building is a nice corporate facility with a gym and cafe onsite, along with numerous restaurants nearby. There is a shuttle service available for employees to the airport and nearby restaurants. The team comprises roughly 25 purchasing assistants supporting various geographical divisions, including DE, PA, FL, NC, SC, NJ, and NY.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Application Deadline

This position is anticipated to close on Oct 24, 2026.

Workplace Type

This is a fully onsite position in Tampa,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.