IT Contracts Associate — Government Procurement

City of New York; New York (NY); In loco; USD 75.000 - 85.000; Tempo pieno

Descrizione del lavoro

The City of New York’s Administration for Children’s Services (ACS) is seeking an IT Project Specialist to support the Office of Information Technology (OIT). The role focuses on administration of technology contracts, procurement documentation, vendor coordination, and tracking expenditures under senior staff guidance.

The ideal candidate has a relevant degree and 4+ years of full-time experience; strong organizational skills are essential, with attention to detail and ability to work with

Competenze

• Bachelor's degree in computer science, engineering, human computer interaction, interactive media, data visualization or related field.
• Four years of satisfactory full-time experience in the area and specialization in a relevant technology, process or domain.
• Associate degree plus six years of experience in the related area.
• Eight years of experience in lieu of a degree or other equivalent combination.

Mansioni

• Assist with administration of IT contracts through procurement, execution, amendments, renewals, and closeouts under senior staff guidance.
• Draft, compile, and organize RFI, RFQ, and RFP materials using approved templates and established procurement procedures.
• Assist with preparing vendor solicitation packages and organize vendor responses for review and evaluation by senior staff.
• Compile bid and proposal information, maintain evaluation records, and flag missing documentation or questions for supervisory review.
• Help distribute executed contract information and status updates to appropriate OIT staff and other stakeholders.
• Coordinate routine documentation and follow-ups with ACCO, Finance, Legal, OMB, and other offices as directed.
• Maintain accurate contract files, vendor information, amendments, approvals, and procurement tracking records.
• Track upcoming contract milestones, including expirations, extensions, renewals, and closeout documentation, and notify senior staff of deadlines.
• Update spreadsheets and assist with monitoring contract expenditures, payment status, variances, and spending trends.
• Help track vendor deliverables, service-level requirements, and contractual compliance; refer potential issues to senior staff.
• Coordinate routine communication with vendors, service providers, and intergovernmental partners under the direction of the Contracts Manager.
• Assist with compiling contract terms, SLA materials, and supporting documentation for review by senior contract staff and the BLU.
• Support coordination of meetings with OIT, Finance, ACCO, and Legal, including scheduling, preparing materials, recording action items, and tracking follow-ups.
• Perform other duties as assigned.

Formazione

Bachelor's degree in CS/Engineering/related field

Associate degree + 6 years experience in related area

Bachelor's degree + 8 years experience in related area

Equivalent combination of education and experience

Descrizione del lavoro

The City of New York’s Administration for Children’s Services (ACS) is seeking an IT Project Specialist to support the Office of Information Technology (OIT). The role focuses on administration of technology contracts, procurement documentation, vendor coordination, and tracking expenditures under senior staff guidance.

The ideal candidate has a relevant degree and 4+ years of full-time experience; strong organizational skills are essential, with attention to detail and ability to work with