Junior Contract Specialist

City of New York; New York (NY); Presencial; USD 75.000 - 85.000; Jornada completa

Descripción de la vacante

The City of New York’s Administration for Children’s Services (ACS) is seeking an IT Project Specialist to support the Office of Information Technology (OIT). The role focuses on administration of technology contracts, procurement documentation, vendor coordination, and tracking expenditures under senior staff guidance.

The ideal candidate has a relevant degree and 4+ years of full-time experience; strong organizational skills are essential, with attention to detail and ability to work with

Formación

• Bachelor's degree in computer science, engineering, human computer interaction, interactive media, data visualization or related field.
• Four years of satisfactory full-time experience in the area and specialization in a relevant technology, process or domain.
• Associate degree plus six years of experience in the related area.
• Eight years of experience in lieu of a degree or other equivalent combination.

Responsabilidades

• Assist with administration of IT contracts through procurement, execution, amendments, renewals, and closeouts under senior staff guidance.
• Draft, compile, and organize RFI, RFQ, and RFP materials using approved templates and established procurement procedures.
• Assist with preparing vendor solicitation packages and organize vendor responses for review and evaluation by senior staff.
• Compile bid and proposal information, maintain evaluation records, and flag missing documentation or questions for supervisory review.
• Help distribute executed contract information and status updates to appropriate OIT staff and other stakeholders.
• Coordinate routine documentation and follow-ups with ACCO, Finance, Legal, OMB, and other offices as directed.
• Maintain accurate contract files, vendor information, amendments, approvals, and procurement tracking records.
• Track upcoming contract milestones, including expirations, extensions, renewals, and closeout documentation, and notify senior staff of deadlines.
• Update spreadsheets and assist with monitoring contract expenditures, payment status, variances, and spending trends.
• Help track vendor deliverables, service-level requirements, and contractual compliance; refer potential issues to senior staff.
• Coordinate routine communication with vendors, service providers, and intergovernmental partners under the direction of the Contracts Manager.
• Assist with compiling contract terms, SLA materials, and supporting documentation for review by senior contract staff and the BLU.
• Support coordination of meetings with OIT, Finance, ACCO, and Legal, including scheduling, preparing materials, recording action items, and tracking follow-ups.
• Perform other duties as assigned.

Educación

Bachelor's degree in CS/Engineering/related field

Associate degree + 6 years experience in related area

Bachelor's degree + 8 years experience in related area

Equivalent combination of education and experience

Descripción del empleo

• Salary Band: $150,000+
• Compensation: USD 75,000 - USD 160,000

Job Description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $75,000.00-$85,000.00.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The Office of Information Technology (OIT) is responsible for providing high quality, reliable, and sustainable technology services, and support to meet the needs of the families and children we serve through ACS, its vendor partners and other City agencies. The DCIO unit oversees and manages the OITs capital, expense, and personnel services budget. The unit is responsible for maintaining technology, IT staff, and infrastructure and works closely with the Division of Finance, the Office of the Agency's Chief Contracting Officer, and the Office of Administrative Services concerning the contracting and procurement of goods and services. This unit also works closely with agencies like OMB, OTI, MOCS, DCAS, and the Comptroller's Office and is comprised of Budget and Procurement, Mobile Technologies, Contract Management, Asset Management, Strategic Planning, and OIT Personnel.

The Junior Contract Specialist will assist with the administration and tracking of technology contracts. The position supports procurement documentation, vendor coordination, contract recordkeeping, and expenditure monitoring. The role involves working with OIT staff and coordinating with the Division of Finance, the Agency Chief Contracting Officer (ACCO), and other relevant offices as directed. The workload is process-driven and requires strong organizational skills, accuracy, and attention to detail.

Responsibilities

• Assist with administration of IT contracts through procurement, execution, amendments, renewals, and closeouts under senior staff guidance.
• Draft, compile, and organize RFI, RFQ, and RFP materials using approved templates and established procurement procedures.
• Assist with preparing vendor solicitation packages and organize vendor responses for review and evaluation by senior staff.
• Compile bid and proposal information, maintain evaluation records, and flag missing documentation or questions for supervisory review.
• Help distribute executed contract information and status updates to appropriate OIT staff and other stakeholders.
• Coordinate routine documentation and follow-ups with ACCO, Finance, Legal, OMB, and other offices as directed.
• Maintain accurate contract files, vendor information, amendments, approvals, and procurement tracking records.
• Track upcoming contract milestones, including expirations, extensions, renewals, and closeout documentation, and notify senior staff of deadlines.
• Update spreadsheets and assist with monitoring contract expenditures, payment status, variances, and spending trends.
• Help track vendor deliverables, service-level requirements, and contractual compliance; refer potential issues to senior staff.
• Coordinate routine communication with vendors, service providers, and intergovernmental partners under the direction of the Contracts Manager.
• Assist with compiling contract terms, service-level agreement (SLA) materials, and supporting documentation for review by senior contract staff and the Business Law Unit (BLU).
• Support coordination of meetings with OIT, Finance, ACCO, and Legal, including scheduling, preparing materials, recording action items, and tracking follow-ups.
• Perform other duties as assigned.

ADDITIONAL INFORMATION

This job has been reposted. Previous applicants do not need to reapply.

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

The Administration for Children’s Services is an equal opportunity employer committed to providing access to all individuals.

If you require a reasonable accommodation to participate in the job application or interview process, please contact Simone Campbell at [e-mail] or 212-676-6955.

IT PROJECT SPECIALIST - 95710

Qualifications

1. A baccalaureate degree from an accredited college in computer science, engineering, human computer interaction, interactive media, digital and graphics design, data visualization, communication or a related field, and four years of satisfactory full-time experience related to the area(s) required by the particular position and a specialization in a relevant technology, process, methodology and/or domain; or
2. An associate degree from an accredited college in computer science, engineering, human computer interaction, interactive media, digital and graphics design, data visualization, communication or a related field, and six years of satisfactory full-time experience related to the area(s) required by the particular position and a specialization in a relevant technology, process, methodology and/or domain; or
3. A baccalaureate degree from an accredited college, and eight years of satisfactory full-time experience related to the area(s) required by the particular position and a specialization in a relevant technology, process, methodology and/or domain; or
4. Education and/or experience which is equivalent to "1", "2", or "3" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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