IT Business Analyst: Process Improvement & PMO Ally

Top Prospect Group; New Jersey; On-site; USD 75,000 - 105,000; Full time

Job summary

Top Prospect Group is seeking a Business Analyst to partner with stakeholders to gather requirements, document processes, and support software development across all phases. The BA will coordinate requirements with audit controls, develop models and reports, and drive process improvements in a dynamic environment.

The role involves engaging with department managers and end-users, leading meetings, and creating dashboards to communicate performance and insights, while managing timelines and

Qualifications

• Bachelor's degree and/or equivalent experience required.
• 3-5 years of progressive experience in business systems analysis.
• 1-3 years in a project coordinator, project support, or administrative role.
• 2-5 years working in a fast-paced Agile environment.
• Project management certification (CAPM, PMP, or similar) is a plus.
• Proficiency with Microsoft Office Suite, MS Visio, collaboration platforms (e.g., SharePoint, Teams), Co-pilot, generative AI, and project management tools (Smartsheet, Asana, MS Project).

Responsibilities

• Engage with the PMO on planning, project execution, managing timelines, and budgets.
• Evaluates methods of improving efficiency and cost-effectiveness of business processes.
• Organizes and leads team meetings; publishes minutes, action items and issues tracking through closure.
• Develop project charters, requirements documents, process models, and user manuals.
• Create reports, dashboards, and visualizations to communicate performance and insights.
• Coordinate tasks, assign work, and monitor progress across the project team.
• Maintain up-to-date knowledge by attending education workshops, vendor conferences, and training.
• Track issues, risks, and variances, escalating as needed.
• Ensure all project documentation is accounted for based on gate checkpoints.
• Keep PMO calendar and backlog aligned with strategic roadmap.

Skills

Strong organizational skills

Time management

Problem solving

Written and verbal communication

Attention to detail

Learn new technologies

Stakeholder collaboration

Agile experience

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

MS Visio

SharePoint

Teams

Co-pilot / Generative AI

Smartsheet

Asana

MS Project

Job description

Top Prospect Group is seeking a Business Analyst to partner with stakeholders to gather requirements, document processes, and support software development across all phases. The BA will coordinate requirements with audit controls, develop models and reports, and drive process improvements in a dynamic environment.

The role involves engaging with department managers and end-users, leading meetings, and creating dashboards to communicate performance and insights, while managing timelines and