IT Asset Administrator-Software

UnityPoint Health; Hiawatha (IA); Remote; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking an IT Asset Administrator to manage and optimize hardware and software portfolios. This role is pivotal in ensuring compliance, controlling costs, and managing risks associated with IT assets. You will collaborate with various departments and vendors to enhance asset management practices. The position offers a chance to make a significant impact in a supportive environment that values diversity and fosters professional growth. If you're passionate about IT asset management and looking for a fulfilling career, this opportunity is perfect for you.

Benefits

Paid time off

Parental leave

401K matching

Employee recognition program

Dental and health insurance

Short and long-term disability

Tuition reimbursement

Adoption assistance

Pet insurance

Early access to earned wages

Qualifications

• Bachelor's degree in Computer Science or equivalent work experience.
• 2 years of IT Asset Management experience required.
• Experience with procurement and contract negotiation.

Responsibilities

• Develop reports consolidating asset data and compliance gaps.
• Maintain asset tool databases with accurate records.
• Collaborate with internal departments on asset-related activities.

Skills

IT Asset Management

Procurement

Asset Management Tools

Contract Negotiation

Scripting (SQL, Python, Shell)

Education

Bachelor's degree in Computer Science

Equivalent work experience

Tools

ServiceNow

Eracent

SCCM

Job description

Overview

The IT Asset Administrator is responsible for the daily and strategic management of UnityPoint Health’s hardware and software portfolios to optimize value, control costs, manage risks, and support compliance efforts. This role consolidates asset lifecycle management practices for both hardware and software assets, ensuring accurate inventory, procurement, leasing, licensing, and contract management. The position collaborates with internal departments, external vendors, and acquisition teams to maintain standardization and drive continuous improvement across IT asset practices. Depending on assignment focus, responsibilities may lean toward Hardware Asset Management (HAM), Software Asset Management (SAM), or a blend of both.

Hours: Monday-Friday 8am-5pm

Location: Remote, preferably residing in the UPH geographical areas of Iowa, Illinois, or Wisconsin

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. Here are just a few:

• Paid time off, parental leave, 401K matching, and an employee recognition program.

• Dental and health insurance, paid holidays, short and long-term disability, and more. We even offer pet insurance for your four-legged family members.

• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career, and adoption assistance to help you grow your family.

We are committed to fostering a culture of belonging where everyone feels valued and respected. We celebrate diversity and embrace what brings us together.

We believe providing support and development opportunities is vital to delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

• Develop reports consolidating asset data, procurement status, licensing/lease schedules, deployment, usage, financial data, and compliance gaps.
• Maintain asset tool databases with current, accurate, and complete records.
• Monitor and respond to ServiceNow queue requests for asset quotes, procurement, and inquiries.
• Assist in maintaining and enforcing IT Asset Management (ITAM) policies, procedures, and documentation.
• Collaborate with internal departments (IT, Finance, Legal, Procurement) on asset-related activities.
• Participate in audits and ensure adherence to asset management best practices.
• Track and manage hardware asset lifecycle, including procurement, deployment, usage, leasing, retirement, and recycling.
• Act as liaison with hardware lessors; oversee master lease activities including reporting, invoice approvals, delivery acceptance, and asset returns.
• Coordinate hardware returns and recycling processes with shipping brokers and receiving docks.
• Evaluate damaged devices and coordinate chargebacks or mid-lease buyouts as needed.
• Maintain and update hardware catalog items.
• Manage software portfolios to ensure compliance with license agreements and optimize software usage.
• Track and maintain license entitlements, maintenance agreements, installations, renewals, and compliance status.
• Participate in negotiation and renewal of complex, enterprise-wide software agreements (e.g., Microsoft, Adobe).
• Assist in onboarding software licensing for new UPH acquisitions.
• Research and stay informed about vendor licensing terms, EULAs, and best practices for software asset management.

Qualifications

• Bachelor’s degree in Computer Science or related field, or equivalent work experience
• 2 years of related IT Asset Management experience
• 8+ years in IT Procurement
• Experience with Asset Management tools, e.g., ServiceNow, Eracent
• Experience with SCCM deployment tools (for hardware) or scripting knowledge (SQL, Python, Shell) for reporting (for software)
• Experience in enterprise-level contract negotiation