IS District Administrator

Clean Harbors; Louisiana; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401K with company matching

Paid time off

Tuition reimbursement

Job summary

HPC-Industrial, powered by Clean Harbors, is seeking a District Administrator to join our safety‑conscious team in Norco, LA. This role covers daily payroll reconciliation, invoicing, vendor POs, and monthly close for the assigned branch.

On-site from Monday to Friday with no remote option. The ideal candidate will have a business/finance background, strong Excel skills, and able to travel up to 20%.

Qualifications

• Bachelor's degree preferred; 4+ years in industry/ professional development accepted in lieu of degree.
• 2-5 years in invoicing, accounting or finance with management experience preferred.
• Experience preparing invoices and managing budgets, forecasts and financial reports.
• Proficiency in Microsoft Office Suite; strong Excel with formulas and pivot tables.
• Strong communication skills.
• Problem solving skills.
• Understanding of finance and accounting terminology.
• Industry terminology understanding is a plus.
• Ability to travel up to 20% of the time.
• Must have TWIC or ability to obtain within 3 months of hire.
• Must possess a US Passport or ability to obtain within 3 months of hire.

Responsibilities

• Ensures safety is the top priority while following policies.
• Handles daily Quote to Cash tasks: worksheet review, invoicing, customer PO management, contract compliance, vendor PO management, cash application, collections.
• Manages daily payroll reconciliation, vendor PO management, invoicing and monthly financial close for the branch.
• Leads frontline processes: time entry, hours approval, discrepancy resolution, payroll data preparation, assists with financial close and P&L accuracy.
• First contact for escalated Revenue (Q2C) compliance issues (Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Meets KPI requirements for branch administration (DSO, accruals, vendor invoices, payroll, monthly close).
• Supports facility and customer initiatives and events.
• Notifies that the role reports on-site in Norco, LA, M-F; on-site only.

Skills

Strong communication

Problem solving

Education

Bachelor's degree in business/finance

Tools

Excel

Pivot tables

Word

PowerPoint

Outlook

Job description

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the "back office" business.

Why work for HPC-Industrial?

• Health & Safety is our #1 priority & we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component.
• Opportunities for growth & development for all the stages of your career
• Generous paid time off, company paid training, & tuition reimbursement
• Positive and safe work environments

RESPONSIBILITIES

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L's)
• This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Norco, LA. Candidate must possess a valid driver's license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.

QUALIFICATIONS

• Bachelor's degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
• Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
• Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
• Strong communication skills
• Problem solving skills
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology, a plus.
• Ability to travel up to 20% of the time.
• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
• Must possess a Valid US Passport or the ability to obtain one within 3 months of hire.

About HPC-Industrial:

HPC-Industrial, powered by Clean Harbors, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

Full time

Regular

15536 River Road