IS District Administrator

Clean Harbors; Robinson (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits after 30 days

401K with company match

Employee Stock Purchase Plan

Paid time off

Tuition reimbursement

Training and development

Growth opportunities

Job summary

HPC-Industrial, powered by Clean Harbors, seeks a District Administrator to support daily payroll reconciliation, vendor PO management, invoicing, and monthly financial closeout for assigned branches. Focus on back-office enhancements and systemwide process improvements.

On-site location in Robinson, IL with no remote option. Qualifications include a Bachelor’s in business/finance and 2–5 years in finance/administration, strong Excel skills, and travel up to 30%.

Qualifications

• Bachelor’s degree in business, management, accounting or finance preferred.
• 2–5 years of business, invoicing, accounting or finance experience in a related industry.
• Experience preparing invoices and managing budgets, forecasts and financial reports.
• Proficiency with Microsoft Excel, formulas and pivot tables.
• Strong communication, problem solving and finance terminology understanding.

Responsibilities

• Daily payroll reconciliation and timely payroll processing.
• Vendor PO management, invoicing and cash application.
• Billing/invoicing and monthly financial closeout for assigned branch(es).
• Time entry validation and discrepancy resolution; assist with revenue/cost accruals.
• Support KPI reporting and back-office processes.

Skills

Excel proficiency

Office suite

Communication skills

Problem solving

Travel up to 30%

TWIC preferred

Passport required

Driver's license

Education

Bachelor's degree in business/ accounting/ finance

Tools

Microsoft Office Suite

Microsoft Excel

Microsoft Word

Calendar management tools

Job description

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business.

Why work for HPC-Industrial?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Own part of Clean Harbors with our Employee Stock Purchase Plan (U.S. Only)
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career
• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process:Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and otherreconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
• This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Robinson, IL Candidate must possess a valid driver’s license and have reliable transportation.Remote or Hybrid work are not options for this opportunity.
• Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
• Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
• Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
• Strong communication skills
• Problem solving skills
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology a plus.
• Ability to travel up to 30% of the time.
• A Transportation Worker Identification Credential (TWIC) is not required for this site.However preference is that the candidate possesses a valid TWIC or has the ability to obtain one within 3 months of hire.
• Must posses a Valid US Passport or the ability to obtain one within 3 months of hire.

About HPC-Industrial:

HPC-Industrial , powered by Clean Harbors, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.

40-years of sustainability in action. At Clean Harbors, our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology – come be part of the solution with us.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.