IS District Administrator

HPC Industrial powered by Clean Harbors; Port Arthur (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits after 30 days

401K with company matching

Employee Stock Purchase Plan (U.S.)

Generous paid time off

Tuition reimbursement

Training and career development

Growth opportunities

Job summary

HPC-Industrial, powered by Clean Harbors, seeks a District Administrator to support daily payroll reconciliation, vendor PO management, and billing for assigned sites. This role reports to the customer site in Port Arthur, TX, Monday through Friday, with no remote or hybrid options.

Strong focus on back-office finance, invoicing, and GAAP-like close processes ensures accurate revenue and expense reporting. This role requires travel up to 10% and a commitment to Safety.

Qualifications

• 4+ years of combined industry and professional development accepted in lieu of BS degree.
• Experience preparing budgets, forecasts, and financial reports.
• Experience working in TRAC, required.
• Travel up to 10% of the time.
• TWIC credential or ability to obtain within 3 months of hire.
• Valid Driver’s License and a valid US Passport or ability to obtain within 3 months of hire.

Responsibilities

• Daily payroll reconciliation and timely payroll processing support.
• Manage vendor POs, invoicing, and cash application for branches.
• Oversee monthly financial closeout and P&L accuracy.
• Lead time entry validation and hours approval; resolve discrepancies.
• Assist escalation resolution for Revenue (Quote to Cash) compliance needs.
• Support KPI reporting (DSO, accruals, vendor invoices, closings).
• Assist branches in financial close questions and revenue/cost accruals.

Skills

Strong communication skills

Problem solving skills

Attention to detail

Education

Bachelor’s degree in business, management, accounting or finance

Tools

Excel with formulas and pivot tables

Word

PowerPoint

Outlook

Job description

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join their safety conscious team at a customer specific refinery site. The District Admin- Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the "back office" business. This specific position requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Remote or Hybrid work are not options for this opportunity.

Why work for HPC-Industrial?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Own part of Clean Harbors with our Employee Stock Purchase Plan (U.S. Only)
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

Responsibilities

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&Ls

Qualifications

• Bachelor’s degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
• Experience must include experience preparing and managing budgets, forecasts, and financial reports.
• Experience working in TRAC, required
• Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
• Strong communication skills
• Problem solving skills
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology, a plus.
• Ability to travel up to 10% of the time.
• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
• Must possess a Valid Driver’s License and a Valid US Passport. If the candidate does not have a valid US Passport they must have the ability to obtain one within 3 months of hire.

About HPC-Industrial

HPC-Industrial, powered by Clean Harbors, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors.

HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.

40-years of sustainability in action. At Clean Harbors, our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.