IS Administrative Assistant

Menards Inc.; Eau Claire (WI); On-site; USD 38,000 - 60,000; Full time

Job summary

Menards Inc. in Eau Claire, WI is seeking an Administrative Assistant to support the Information Services department. The role covers general office duties, scheduling, payroll processing, purchasing, and vendor coordination in a fast-paced professional environment.

Qualifications include a high school diploma, 1–2 years of admin experience, and strong Microsoft Office skills. On-site work in Eau Claire is required.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative or office support experience preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with purchasing, invoicing, payroll, expense reporting, or multi-line phone systems preferred.
• Strong organizational skills with ability to manage multiple priorities and meet deadlines.
• Professional written and verbal communication with a customer-service mindset.
• Ability to work independently on site in Eau Claire, WI.

Responsibilities

• General office duties including document prep, filing, and mail distribution.
• Manage calendars, coordinate meetings, and arrange travel for team members.
• Prepare and process purchase orders, invoices, accounts payable, and expense reports.
• Review and process weekly payroll and timekeeping records.
• Communicate with vendors regarding purchasing and invoicing questions.
• Order and distribute office supplies and maintain inventory.
• Support leadership and team with administrative requests and special projects.
• Identify opportunities to improve administrative processes and efficiency.
• Perform additional responsibilities as assigned.

Skills

Strong organizational skills

Attention to detail

Professional communication

Time management

Self-motivated

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Job Description

POSITION SUMMARY:

This Administrative Assistant position performs a wide variety of office and administrative support duties for the Information Services department. This position interacts with team members and vendors on a daily basis. The Administrative Assistant will complete daily assignments in timely manner and enhance the productivity and effectiveness of a technical staff in a busy, professional environment.

Primary Responsibilities

• Administrative Support: Perform general office duties, including document preparation, filing, record maintenance, mail distribution, and answering multi-line phones.
• Scheduling & Coordination: Maintain calendars, coordinate meetings, and arrange Team Member travel, including airfare, hotels, and rental vehicles.
• Purchasing & Financial Processing: Prepare and process purchase orders, invoices, accounts payable, and Team Member expense reports.
• Payroll Administration: Review and process weekly payroll and timekeeping records accurately and on schedule.
• Vendor Communication: Work with external vendors to address purchasing, invoicing, and order-related questions or discrepancies.
• Office Management: Order and distribute office supplies, maintain inventory records, and support departmental organization.
• Department Support: Assist leadership and Team Members with administrative requests, reporting, and special projects.
• Process Improvement: Identify opportunities to streamline administrative activities, improve accuracy, and increase departmental efficiency.
• Perform additional responsibilities as assigned.

Position Requirements

• Education & Experience
• High school diploma or equivalent required.
• 1–2 years of administrative or office support experience preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with purchasing, invoicing, payroll, expense reporting, or multi-line phone systems preferred.
• Skills & Qualifications
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy in documentation and financial processing.
• Professional written and verbal communication skills with a customer-service mindset.
• Strong analytical, problem-solving, and time-management abilities.
• Dependable, punctual, self-motivated, and accountable for assigned responsibilities.
• Ability to work independently while collaborating effectively with Team Members and leadership.
• Adaptable to changing priorities and comfortable working in a fast-paced environment.
• Must be able to work on site in Eau Claire, WI.