Senior Executive Assistant

S&P Global; New York (NY); Hybrid; USD 66,000 - 117,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support the SVP of Investor Relations. This hybrid role combines in-office and remote work, allowing you to engage with global business leaders while providing essential administrative support. You'll be responsible for managing a busy calendar, organizing travel, and ensuring smooth communication within the team. This dynamic position offers opportunities for growth in a fast-paced environment, making it perfect for someone who thrives on challenge and is eager to contribute to a forward-thinking organization. Join a team that values integrity, discovery, and partnership, and make a meaningful impact in your career.

Benefits

Health Care Coverage

Generous Time Off

Continuous Learning Resources

Retirement Planning

Family Friendly Perks

Retail Discounts

Qualifications

• 10+ years of administrative experience in a global corporate setting.
• Proficiency in Microsoft Office Suite and virtual platforms.

Responsibilities

• Provide administrative support to the SVP, Investor Relations.
• Manage complex schedules and coordinate meetings effectively.

Skills

Administrative Support

Scheduling

Microsoft Office Suite

Microsoft Teams

Zoom

Communication Skills

Organizational Skills

Problem-Solving

Education

High School Diploma

Bachelor's Degree

Tools

Outlook

Job description

About the Role:
Grade Level (for internal use):
09
The Role: Senior Executive Assistant
This is a hybrid role working a combination of days in office at 55 Water St, NYC, NY and remote.

What's in it for you:
You will be a critical, day-to-day partner to the SVP, Investor Relations and the team. You will contribute to the success of the Investor Relations team by optimizing each day, by providing personalized and timely administrative support. Through this role, you will have exposure to global business leaders, continued growth, and development opportunities, and will be joining a forward-thinking, nimble, and People First organization.

Responsibilities and Impact:
At S&P Global, the Senior Executive Assistant will provide administrative support to the SVP, Investor Relations. This role is a critical member of the team, setting a high bar and role-modeling our core values of Discovery, Partnership, and Integrity. You will interact with global internal and external stakeholders demonstrating a world view and setting the highest bar of professionalism.

The Senior Assistant will provide administrative partnership to the SVP, Investor Relations and the team. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, and enjoy a very fast-paced and rapidly changing environment. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy. Your ability to be resourceful will allow you to be successful.

• Deliver a broad variety of administrative tasks, including but not limited to managing an extremely active calendar of appointments; completing monthly expense reports; arranging detailed travel plans; itineraries, meeting agendas, and compiling documents for day-to-day and travel-related meetings.
• Plans, coordinates and ensures the schedule is optimized for the SVP, Investor Relations.
• Maintain a smooth flow of information in and out of the office while exercising a high level of discretion in managing the confidential and sensitive nature of communications.
• Collaborates across appropriate teams to ensure leaders are well informed of upcoming commitments and follow up appropriately.
• Assist with relevant updates to the IR website, annual meeting setup, and other relevant meetings.
• Assist in managing the logistics and execution of quarterly earnings calls, including working with external vendors and internal AV teams.
• Assist in event planning and execution for investor events, including large-scale in-person, virtual, and/or hybrid events.
• Arrange facilities, AV, and catering for other meetings as needed.
• Manage a contact list, prepare stakeholder spreadsheets, and keep online records in systems like Outlook, and others.
• Partner with other administrative and executive assistants.
• Support a partnership with key stakeholders including Divisional CFOs, SVPs in Finance, Purpose, Communications, Risk & Compliance, Audit, CTO, & Legal, etc.

Compensation/Benefits Information: (This section is only applicable to US candidates)
S&P Global states that the anticipated base salary range for this position is $66,300 to $116,400. Final base salary for this role will be based on the individual's geographic location, as well as experience level, skill set, training, licenses, and certifications.

In addition to base compensation, this role is eligible for an annual incentive plan.

This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, please click here.

What We're Looking For:

Basic Required Qualifications:

• Minimum 10 years of administrative experience preferably in a global corporate setting.
• Experience in scheduling and managing a complex, demanding, and constantly changing schedule.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Proficiency with Microsoft Teams, Zoom, and other virtual platforms.
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• A strategic thinker who is adept at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes.

Additional Preferred Qualifications:

• Demonstrated ability to use judgment, discretion, and maintain confidentiality on sensitive issues.
• Excellent verbal and written communications.
• Highly organized and detail-oriented.
• Outgoing, straightforward, and creative.
• Able to work independently and take initiative.
• Adaptable, flexible problem-solver.

Right to Work Requirements:
This role is limited to persons with indefinite right to work in the United States.

What's In It For You?

Our Purpose:
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology - the right combination can unlock possibility and change the world.

Our People:
We're more than 35,000 strong worldwide - so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.

Our Values:
Integrity, Discovery, Partnership

At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.

Benefits:
We take care of you, so you can take care of business. We care about our people. That's why we provide everything you - and your career - need to thrive at S&P Global.

• Health & Wellness: Health care coverage designed for the mind and body.
• Flexible Downtime: Generous time off helps keep you energized for your time on.
• Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
• Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
• Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in-class benefits for families.
• Beyond the Basics: From retail discounts to referral incentive awards - small perks can make a big difference.

For more information on benefits by country visit: https://www.spglobal.com/en/careers/our-culture/

Diversity, Equity, and Inclusion at S&P Global:
At S&P Global, we believe diversity fuels creative insights, equity unlocks opportunity, and inclusion drives growth and innovation - Powering Global Markets. Our commitment centers on our global workforce, ensuring that our people are empowered to bring their whole selves to work. It doesn't stop there; we strive to better reflect and serve the communities in which we live and work, and advocate for greater opportunity for all.

Equal Opportunity Employer:
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law.

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Job ID: 300081
Posted On: 2024-04-08
Location: New York, New York, United States