IPR Specialist

US641 Valmet, Inc.; Beloit (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Valmet is seeking a detail-oriented Documentation Specialist to support engineering documentation and records activities, including drawings, catalogs, and BOMs, in a fast-paced environment. You will ensure accuracy and consistency across customer and engineering documentation using Valmet systems and the Customer Portal.

You will manage electronic catalogs and items in the PDM system, maintain and update records, and prepare documentation for distribution.

Qualifications

• High school diploma or GED required.
• 3–4 years of related experience in technical documentation or document control.
• Experience using electronic document retrieval and management systems.
• Ability to identify engineering drawings and technical documentation.
• Strong attention to detail, organization, and accuracy.

Responsibilities

• Support engineering documentation and records activities, including drawing requests and documentation requests.
• Identify parts and drawings using Valmet systems and organize customer, engineering, and installation documents.
• Maintain and distribute technical information and electronic catalogs; manage BOMs in the PDM system.
• Scan and convert hard-copy documents; maintain document databases and archives.
• Review published documents for accuracy; operate printers, plotters, scanners, and related equipment.
• Participate in team activities and other documentation-related projects as needed.

Skills

Attention to detail

Organizational skills

Documentation management

Team collaboration

Education

High school diploma or GED

Tools

Document management system

Electronic catalogs

PDM system

Job description

Responsible for supporting engineering documentation and records activities, including drawing and document requests, parts identification, electronic catalogs, and customer documentation. Maintains and distributes accurate technical information using Valmet documentation systems and related equipment. Fulfill internal and external requests for engineering drawings, documentation, and related technical information. Identify parts and drawings using Valmet documentation and retrieval systems. Organize and prepare customer, engineering, and installation documentation, including drawing books, BOMs, manuals, and electronic parts catalogs. Maintain accurate records of documents received, distributed, scanned, and stored. Scan and convert hard-copy documents into electronic formats and maintain document databases. Create and maintain electronic parts catalogs and customer documentation for use through Valmet systems and the Customer Portal. Maintain and update items and Bills of Materials within the PDM system. Review published documentation and parts catalog content for accuracy and suitability for customer use. Generate drawings and review drawings prepared by others as needed. Operate printers, plotters, scanners, and other equipment used to support documentation requests. Support department performance tracking, equipment, and consumable records. Participate in team activities and other documentation-related projects as needed.

What you’ll need:

• High school diploma or GED required.
• 3–4 years of related experience in technical documentation, document control, scanning/large-format printing, engineering records, or a similar environment.
• Experience using electronic document retrieval and management systems.
• Ability to identify and work with engineering drawings and technical documentation.
• Strong attention to detail, organization, and accuracy.

WE OFFER:

We offer a challenging work environment that values innovation and suits development-minded people who enjoy working in a fast-paced and dynamic setting. Includes a generous wage and benefits package that includes a 401k with company match as well as company-funded pension.

Please note that any offer of employment is contingent upon a background check and pre-employment physical and drug screen.

When everything works together Valmet is where the best talent from a wide variety of backgrounds comes together. With 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries. Our commitment to moving our customer's performance forward requires creativity, technological innovations, service know-how - and above all, teamwork.

Backed by more than 225 years of industrial experience and a global team of 18,500 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. In 2025, Valmet’s net sales totaled approximately EUR 5.2 billion. Our head office is in Espoo, Finland, and we have experts in approximately 40 countries around the world. Valmet’s shares are listed on Nasdaq Helsinki.

To protect our candidates' privacy, Valmet will never ask any personal information such as banking information or social security number during the recruitment process.