IP Client Administrator

Goodwin; Boston (MA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life and disability insurance

Retirement & Savings Plan

Emergency back-up care for children/ad

Paid vacation, sick time off, and paid

Professional development and careerAdv

Employee recognition programs

Wellness programs

Employee discounts and perks

Job summary

Goodwin is seeking an IP Administrator to join the IPTS Patent practice. You will provide client service, desk management, and robust legal and administrative support to patent staff, ensuring timely filing and accurate docket maintenance.

The role requires 1–2 years of related experience, strong communication, and meticulous document handling in a fast-paced environment. Opportunity for professional growth in a global law firm setting.

Qualifications

• 1–2 years of executive or legal assistant experience in a large law firm or large corporate environment.
• Experience preparing formal documents for USPTO patent filings and maintaining patent application files.

Responsibilities

• Prepare and file formal documents with the USPTO in a timely manner.
• Handle administrative aspects of USPTO patent prosecution.
• Monitor and maintain attorney case dockets.
• Maintain patent application files.
• Draft correspondence, reports, memoranda and legal documents.
• Create and edit documents, memos, presentations and spreadsheets.
• Calendar management using Outlook and complex meeting planning.
• Coordinating travel arrangements.
• Time Entry and Billing.

Skills

Executive support

Legal administration

Attention to detail

Communication skills

Time management

Billing & time-entry

Tools

USPTO filings

IPDAS

CPI

Outlook calendar

Document drafting

Job description

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the "Best Business Team" by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Administrator supporting the IPTS Patent practice provides client service, desk management, and legal and administrative support to the firm’s IP Patent legal staff. This requires teamwork, the ability to work closely and effectively with others, strong communication and technical skills, ability to prioritize and establish work objectives, and the ability to work under deadlines, time pressures, and a generally high level of demand.

What You’ll Do

• Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office
• Handling administrative aspects of U.S. patent prosecution
• Monitoring and maintaining attorney(s) case dockets
• Maintaining patent application files
• Composing correspondence, reports, memoranda and legal documents
• Creating and editing documents, memos, presentations and spreadsheets
• Calendar management using Outlook and complex meeting planning
• Coordinating travel arrangements
• Time Entry and Billing

Who You Are

• 1-2 years required; 3-5 years prior experience preferred as an executive or legal assistant in a large law firm or large corporate environment
• Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files
• USPTO electronic filing experience a plus
• Experience with CPI and IPDAS a plus Knowledge of international procedures and requirements preferred
• Excellent attention to detail, problem solving, editing, and proofreading ability
• Strong interpersonal skills and the ability to interact with all levels of the organization with tact and diplomacy
• Excellent verbal and written communication skills

Benefits and More

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back-up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: Yes

The Target Salary Range For This Position Varies By Location And Is Commensurate With Relevant Experience: Boston $80,000.00 - $110,000.00