IP Project Assistant

Harness IP; Herndon (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Harness IP is seeking a detail-oriented legal support professional to provide clerical and administrative assistance to attorneys and client teams. You will help prepare and file patent applications, manage docketing, and handle formalities, while using MS Office and the firm’s document management system.

The role emphasizes independent work, strong communication, and reliable attendance. Training will cover procedures and essential duties to support ongoing client projects.

Qualifications

• Proficient in MS Word, Excel, and email; able to learn firm systems.
• Strong analytical abilities with attention to detail.
• Excellent written and oral communication; good judgment and prioritization.

Responsibilities

• Provide clerical, administrative, and legal support to the attorney and client team.
• Prepare and file patent applications; assist with docketing and formalities.
• Use MS Office and firm document management system for correspondence and templates.
• Maintain filing processes and update databases for tracking steps.

Skills

Attention to detail

Strong communication

Analytical abilities

Time management

Customer service

Education

Some college or related training

Two years related experience

Tools

Microsoft Word

Microsoft Excel

Outlook

DMS system

Job description

Description

Summary: Under general supervision and according to established policies and procedures, provides client specific clerical, administrative, and legal support. Use judgment while planning and organizing tasks to ensure established priorities are met for assigned attorney and client team.

ESSENTIAL DUTIES:

• Provide client team support, which includes a range of clerical and administrative duties such as the preparation of intricate and detailed correspondence.
• Help prepare and file patent applications, download routine prior art, and assist with docketing and completing formalities for patent prosecution.
• Uses various applications, including MS Office applications, various online applications, and the firm document management system.
• Following detailed instructions, input specific information on correspondence templates to generate form letters and agreements.
• Maintain specific filing process and update database to track each step in the process.
• Assist with legal support tasks as assigned.
• Assist with additional projects and tasks, as needed.
• Will be trained on procedures and essential duties.

QUALIFICATIONS:

• Proficient in Microsoft Office Word, Excel, and use of email, and the ability to effectively learn to use various applications and databases, such as Outlook and the firm’s document management system.
• Ability to effectively work independently and apply strong analytical abilities, while effectively navigating specific processes.
• Ability to demonstrate strong attention to detail, independently troubleshoot, professionally interact with others, and exceptional customer service skills.
• Exceptional oral and written communication skills.
• Ability to demonstrate good judgment, effectively prioritize tasks.
• Ability to perform efficiently, maintain high quality and quantity of work, and adapt to changes effectively.
• Consistently maintain good attendance, reliability, and ability to work overtime, if needed.

EDUCATION & EXPERIENCE:

• Some college, related education, or related training beyond a High School Diploma
• At least two years of related experience