Patent Prosecution Assistant

Jobtailor; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor is seeking a Patent Prosecution Assistant to support the IDS segment and manage filing procedures with the USPTO. This role involves tracking prior art, maintaining IDS databases, and ensuring timely submission of documents through USPTO portals.

The ideal candidate will have 1–2 years of administrative experience in a legal/IP setting, strong attention to detail, and proficiency with Microsoft Office and IP management systems. A focus on accuracy and organization is essential.

Qualifications

• 1–2 years of administrative experience in a legal or IP-related role.
• Familiarity with USPTO forms, filing procedures, and IDS requirements strongly preferred.
• Proficiency in Microsoft Office and experience with IP management systems.

Responsibilities

• The Patent Prosecution Assistant plays a key role in supporting the firm’s IDS segment.
• Prepare and file IDS forms and ensure correct formatting of references in compliance with USPTO rules.
• Track and compile prior art references cited in related cases across U.S. and foreign patent families.
• Maintain and update IDS reference databases or tracking sheets to ensure accurate recordkeeping.
• Assist with uploading and submitting IDS documents via USPTO EFS-Web or Patent Center.
• Adhere to firm confidentiality standards for attorney client correspondence.
• Organize and maintain files in accordance with firm and client guidelines.
• Monitor docket for urgent IDS deadlines.
• Support special projects and general administrative needs within the patent prosecution group.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Willingness to learn

Time management

Tools

Microsoft Office

IP management systems

Job description

Responsibilities

• The Patent Prosecution Assistant plays a key role in supporting the firm’s IDS segment
• Prepare and file IDS forms and ensure correct formatting of references in compliance with USPTO rules
• Track and compile prior art references cited in related cases across U.S. and foreign patent families
• Maintain and update IDS reference databases or tracking sheets to ensure accurate recordkeeping
• Assist with uploading and submitting IDS documents via USPTO EFS-Web or Patent Center
• Adhere to firm confidentiality standards for attorney client correspondence
• Organize and maintain files in accordance with firm and client guidelines
• Monitor docket for urgent IDS deadlines
• Support special projects and general administrative needs within the patent prosecution group

Requirements

• 1–2 years of administrative experience in a legal or IP-related role
• Familiarity with USPTO forms, filing procedures, and IDS requirements strongly preferred
• Proficiency in Microsoft Office and experience with IP management systems
• Excellent attention to detail and data accuracy
• Strong organizational skills to handle multiple tasks and meet critical deadlines
• Strong verbal and written communication skills
• Willingness to learn new skills/software as needed
• Position may require more than 37.5 hours per week to perform the essential functions of the position