IP Practice Specialist: Detail-Oriented Administrative Pro

Polsinelli; Clayton (MO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli is seeking a Practice Specialist to support our Intellectual Property department in multiple office locations (Chicago, Kansas City, Los Angeles, or St. Louis). The role requires keen attention to detail, organization, and exceptional communication in a fast-paced legal environment.

Ideal candidates have 5+ years of administrative or client service experience and proficiency with industry tools such as iManage, InTapp, Chrome River, Adobe, and MS Office.

Qualifications

• 5+ years of administrative or client service experience preferred.

Responsibilities

• Draft, edit, and proofread documents accurately and efficiently (cover letters, meeting agendas, emails, etc.).
• Prioritize and manage multiple projects in a fast-paced environment to meet deadlines.
• Maintain calendars, coordinate meetings, manage timesheets, plan travel, and handle file transfers.
• Apply judgment to improve processes and workflows using available technology.
• Coordinate vendor invoice processing and assist with client estimates, accruals, and invoicing.
• Maintain and update client and matter files, including openings and conflict checks in InTapp.
• Demonstrate continued interest in Intellectual Property and practice support.
• Conduct research and analyze data to support client reports; may have billing responsibilities.

Skills

Attention to detail

Organization

Written communication

Verbal communication

Interpersonal skills

iManage

InTapp

Chrome River

Adobe

MS Office

Tools

iManage

InTapp

Chrome River

Adobe

Word

Excel

PowerPoint

Outlook

Job description

Polsinelli is seeking a Practice Specialist to support our Intellectual Property department in multiple office locations (Chicago, Kansas City, Los Angeles, or St. Louis). The role requires keen attention to detail, organization, and exceptional communication in a fast-paced legal environment.

Ideal candidates have 5+ years of administrative or client service experience and proficiency with industry tools such as iManage, InTapp, Chrome River, Adobe, and MS Office.