IP Paralegal I — Hybrid Role with Growth Opportunity

Finnegan; Dallas (TX); Hybrid; USD 35,000 - 50,000; Full time

Job summary

Finnegan in Dallas seeks a Patent Paralegal I to support attorneys and secretaries with document prep, proofreading, research, and admin tasks. The job offers two shifts: 9:00 a.m.–5:30 p.m. or 11:00 a.m.–7:30 p.m., with flexibility on the later shift based on business needs and manager approval.

You will assist with court filings, prepare bills, coordinate travel, maintain files, and participate in training to take on more substantive IP secretarial duties within the first year.

Qualifications

• High school degree or equivalent required; Bachelor’s degree or paralegal certificate preferred
• Proficiency in Microsoft Outlook and Office programs such as Word, Excel, PowerPoint; familiarity with databases and online research
• Excellent attention to detail
• Excellent organizational skills and ability to handle multiple tasks efficiently
• Excellent oral and written communication and interpersonal skills
• Flexible attitude and ability to adapt to changing assignments and priorities and fast pace of work
• Willingness to learn and take on advanced duties and support varied team members

Responsibilities

• Assist with the preparation of court filings and organization of pleadings, memoranda, discovery and other legal documents
• Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
• Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments
• Coordinate travel and meeting logistics, including scheduling videoconferences, conference calls, and conference rooms; arranging equipment and food/beverage orders; preparing presentation materials
• Open new client matters
• Organize and maintain attorney contacts and calendars
• Input, review, edit, and update attorney time entries and print reports
• Ensure all client communications are relayed accurately and timely
• Organize and maintain paper and electronic files per firm records retention policies
• Complete training to assist attorneys with docket monitoring and deadline preparation
• Complete core training and related development in IP secretarial support areas
• Significant progression of responsibilities within the first year
• Embrace new processes and technology to meet client demands
• Attend and actively participate in all secretarial and team meetings
• May provide backup for reception
• Other duties as assigned

Skills

Attention to detail

Organizational skills

Communication skills

Flexibility

Willingness to learn

Education

Bachelor’s degree or paralegal certificate preferred

High school degree or equivalent required

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Office familiarity / databases familiarity

Job description

Finnegan in Dallas seeks a Patent Paralegal I to support attorneys and secretaries with document prep, proofreading, research, and admin tasks. The job offers two shifts: 9:00 a.m.–5:30 p.m. or 11:00 a.m.–7:30 p.m., with flexibility on the later shift based on business needs and manager approval.

You will assist with court filings, prepare bills, coordinate travel, maintain files, and participate in training to take on more substantive IP secretarial duties within the first year.