IP Litigation Legal Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

Mack & Associates, Ltd. in Chicago seeks an experienced IP Litigation Legal Assistant to support a team of attorneys with a range of litigation and administrative duties.

This full-time role offers a competitive salary and comprehensive benefits, including medical and dental insurance and generous PTO. The candidate should have seven years of litigation support experience and strong organizational skills to keep complex matters organized and moving forward.

Qualifications

• Seven years of litigation legal support experience required in a law firm.
• Experience assisting attorneys with complex IP litigation matters preferred.
• Strong knowledge of federal/state court procedures and e-filing.
• Excellent written and verbal communication with confidential information.

Responsibilities

• Provide day-to-day support to attorneys on active litigation matters.
• Draft and finalize court submissions, pleadings, and discovery materials.
• Coordinate court submissions, electronic filing, and deadlines.
• Manage attorney schedules, timelines, and docketing coordination.
• Assemble and maintain case documentation, exhibits, and privilege logs.
• Handle matter administration, including time entry and client intake.
• Arrange travel, meetings, and logistics for the legal team.

Skills

Litigation support

Case coordination

Document management

Client communications

Education

High School Diploma

Tools

Microsoft 365

SharePoint

PACER

CM/ECF

iManage

Intapp

Aderant

Litera

DocXtools

Emburse

Job description

A growing and well-established law firm is seeking an experienced IP Litigation Legal Assistant to support a team of attorneys with a variety of legal and administrative responsibilities. This full-time opportunity offers a competitive salary of $85,000–$110,000 dependent on experience and is ideal for a detail-oriented professional with substantial litigation experience who thrives in a fast-paced legal environment and takes pride in keeping complex matters organized and moving forward. The successful candidate will serve as an integral part of the legal team, overseeing case coordination, document management, attorney scheduling, client communications, and other essential practice support functions. This position offers a comprehensive benefits package including, but not limited to, medical and dental insurance as well as generous PTO.

Responsibilities of the IP Litigation Legal Assistant:

• Provide day-to-day support to attorneys throughout active litigation matters, coordinating with clients, opposing counsel, co-counsel, witnesses, expert consultants, vendors, and court personnel regarding case activities and proceedings.
• Draft, revise, and finalize legal correspondence and court submissions, including pleadings, motions, briefs, memoranda, discovery requests and responses, deposition materials, trial documents, and other litigation-related records.
• Coordinate court submissions and electronic filing activities, ensuring documents are properly formatted and submitted in accordance with applicable court rules, jurisdictional procedures, and filing deadlines.
• Maintain oversight of attorney schedules and case-related timelines, arranging meetings, depositions, hearings, mediations, arbitrations, trials, and conference calls while working closely with docketing personnel to monitor upcoming deadlines.
• Assemble and maintain comprehensive case documentation, including discovery records, document productions, privilege logs, deposition exhibits, expert materials, hearing and trial binders, appendices, and exhibit indexes.
• Handle attorney and client matter administration, including time entry and billing coordination, preliminary conflict reviews, new matter intake, engagement documentation, file maintenance, and matter openings and closings.
• Arrange business travel and related expense reimbursements, coordinate client meetings and related logistics, maintain electronic and physical records, and provide additional coverage and project support to the legal team as needed.

Qualifications of the IP Litigation Legal Assistant:

• High School Diploma or equivalent required, along with a minimum of seven years of litigation legal support experience in a law firm setting.
• Prior experience assisting attorneys with complex litigation is required, with a strong preference for candidates familiar with intellectual property disputes involving patents, trademarks, copyrights, trade secrets, and unfair competition.
• Thorough understanding of federal and state court procedures and electronic filing requirements. Experience with the U.S. Court of Appeals for the Federal Circuit, Patent Trial and Appeal Board, Trademark Trial and Appeal Board, and U.S. International Trade Commission is strongly preferred.
• Strong organizational and prioritization abilities, with the capacity to oversee multiple matters, manage time-sensitive assignments, and maintain consistent attention to detail.
• Excellent written, verbal, and interpersonal communication skills, with the ability to establish professional working relationships and handle confidential client and firm information appropriately.
• Advanced knowledge of Microsoft 365, including Word, Outlook, Excel, and PowerPoint, as well as SharePoint and PDF applications. Familiarity with legal software and platforms such as iManage, Intapp, Aderant, Emburse, Litera, DocXtools, Best Authority, PACER, and CM/ECF is preferred.
• Demonstrated ability to take ownership of responsibilities, anticipate attorney needs, exercise sound judgment, and work effectively both independently and as part of a collaborative team. Must be adaptable to changing demands and willing to work additional hours outside standard business hours when necessary.